Proposal / Marketing Coordinator

JOB DESCRIPTION Established in 2006, West Coast Code Consultants, Inc. (WCC) offers plan review, inspection, and staff augmentation services in the building, fire, civil, and energy disciplines. Our firm serves local, state, and federal agencies with a Corporate Office based in San Ramon, California, and eight additional Regional/Satellite Offices located throughout the western United States. We are a steadily growing company seeking a Proposal/Marketing Coordinator to work within our Layton, Utah office. This position will work under the Marketing Manager and support both marketing and business development efforts, performing a variety of functions to assist strategic company pursuits. These responsibilities include the primary development, production, and management of proposals, as well as assisting with social media management and digital/print communication materials across multiple disciplines and company product lines. Candidates should possess excellent written and verbal communication skills, a positive attitude, a strong work ethic, a sense of professionalism, and the ability to work within a team. ESSENTIAL DUTIES Help monitor government, agency, and client websites and databases for potential contracting opportunities; notify management of relevant opportunities; and obtain decisions on whether to pursue these contracting opportunities. Work collaboratively with the Marketing Manager and Client Managers to coordinate responses to Requests for Proposal (RFP) and Requests for Qualifications (RFQ) — including schedule management, content development, compliance review, and formatting. Facilitate the timely submittal of the final proposal package. Assist in maintaining internal marketing resources and content/asset libraries of written materials, project descriptions, resumes, licenses/certifications, imagery, and graphics, covering all proposals past and present. Execute basic desktop publishing to create graphics, perform photo editing for proposals and presentations, update brochures, print advertisements, online postings, and website graphics. Basic writing and editing of copy for proposals, case studies, blog posts, social media posts, company newsletters, marketing email campaigns, and product brochures. Help maintain social media calendar and release dates for recurring posts across the company’s social media platforms. Assist in the design, placement, and tracking of visual social media posts. Coordinate marketing activities to support industry exhibitor trade shows as well as regional marketing outreach programs. Work with vendors for the production and distribution of promotional and branded materials. Ensure all marketing and communications materials comply with the Company’s brand guidelines and assist with brand-building efforts across the Company as a whole. Assist with various other tasks and assignments as necessary. REQUIREMENTS Bachelor’s degree (or working toward a degree) in Communications, Marketing, English, or related field required. 3-5 years of experience with writing, editing, graphic design/layout, print, and electronic communications. Experience with AEC (architecture/engineering/construction) or consulting-based companies is a plus. Proficient in Adobe Creative Suite (including InDesign, Illustrator, Photoshop, and Acrobat), as well as Microsoft Word, Excel, PowerPoint, and OneDrive. Experience with WordPress is a plus. Flexible working under multiple disciplines and product lines, as well as managers and teams located in other offices or regions. Must be a self-starter and able to independently move projects forward, prioritize tasks, and meet deadlines. Excellent attention to detail with strong grammar, spelling, composition, formatting, and proofreading abilities. Strong communication proficiency (verbal, written, and presentation). A high degree of professional discretion, integrity, and judgment. Presents our company professionally to clients and at industry events. SALARY $40K–$75K annually, depending upon experience. TRADITIONAL BENEFITS Medical Insurance Plans Dental & Vision Reimbursement Long-Term Disability Insurance Employer-Paid Life Insurance Voluntary Flexible Spending Accounts (FSA) 401(k) Retirement Plan with 6% Employer Matching Discretionary 401(k) Profit Sharing Contribution Discretionary Bonus Program WORK-LIFE BENEFITS 15 Days Paid Time Off (PTO) 8 Full-Day Paid Holidays 2 Half-Day Paid Holidays Family Medical Leave Health & Wellness Reimbursement Flexible Work Schedules when Feasible Business Casual Dress Environment West Coast Code Consultants, Inc. (WCC) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #J-18808-Ljbffr