Occupancy Planner

Job Description

Job Description

Title: Occupancy Planner

Company: A facilities management company (disclosed on screening call)

Shift: 8-5pm (Flexible)

Pay: $45-50/hr

Employment Type: 5 month contract, Hybrid

Job Description: 

• Occupancy Planner to oversee and provide strategic occupancy planning expertise in supply, capacity and demand for a global portfolio.

Responsibilities

• Analysis of forecasted headcount and seat projections
• Support change management and communication plans as it relates to space/occupancy planning
• Provides proposals to maximize space efficiencies while implementing solutions in-line with corporate real estate goals
• Collaborates with Real Estate Portfolio Strategist, Project Management, Occupancy Planners and other CRE team members
• Coordinate with business partners on headcount forecasts and seat supply
• Analysis of behavioral trends determines occupancy solutions and informs decisions
• Organizes all data analytics and space solutions into presentation format for client delivery
• Assist the team in performing site assessments to review space efficiencies, utilization metrics and supply and demand studies
• Develop and maintain excellent working relationships with business partners, vendor partners and Client
• Contribute to workplace trends/strategies and future ways of working
• Reviewing space and design standards adherence
• Assisting with design choices (finishes and materials) on building projects
• Provide input on FF&E on projects
• Review FF&E shop drawings
• Identify and align with Project team for AV and electrical coordination
• Report and obtain approval from project team on any FF&E changes different from Basis of Design

Skills & Process

·       Strong verbal presentation skills, ability to communicate to executive level

·       Strong analytical, organizational and problem-solving skills

·       Ability to process work quickly, accurately and with changing priorities

·       Ability to develop user documentation as it relates to functions

·       Ability to effectively interpret and apply policy and procedure

·       Basic understanding of Corporate Real Estate and Financial concepts

People

·       Strong team player who is adaptable and capable of driving change

·       Effective oral and written communicating skills

·       Advanced relationship building skills

·       Ability to instruct and coach others in all skill areas of process, people, and tools

·       Supervise a team

Systems & Tools

·       Advanced to expert skills in Excel

·       Advanced skills in Adobe and Microsoft application suites in support of role function and broader Occupancy Planning as well as building presentations to present to executive level

·       Advanced understanding of CAFM\IWMS for Space Management Experience (Serraview is a plus)

·       Minimum of 7 years of experience in a corporate environment.

·       Possess strong analytical skills and the ability to develop conclusions and recommendations.

·       Possess working knowledge of CAFM software, space management systems, and relational database functionality.

·       Proficiency in architectural and engineering drawings, concepts & design.

·       Experienced in managing projects of varied scope and complexity. Possess working knowledge of various office furniture systems. Proficiency in MS Office Suite software applications.

·       Experience in communicating with all levels of management.

·       Strong organizational with attention to detail.

·       Strong communication skills.

·       Proactively searches for process improvement.

Education

·       BA/BS degree in a related discipline or field of study (i.e. Architecture, Interior Design, Corporate Real Estate & Facilities Management Planning/Coordination, Facilities, Project or Construction Management, etc.) or 10+ years of experience