Purchasing Coordinator

Purchasing Coordinator - Applied Specialties Innovations

Reports To: Corporate Buyer

Status: Full-time, non-exempt

Location: Avon Lake, OH

Salary Range: $21-23 hourly based on interview outcome and qualifications

Benefits: Medical, dental, and vision insurance, optional FSA/HSA, 401k with 6% employer match, life and AD&D insurance, Employee Assistance Program, short & long term disability, tuition reimbursement, 21.67 days of paid time off + 10 holidays

About Tidal Vision

We believe that sustainability should not require customers to compromise on price, convenience, or performance. Our mission is to create positive and systemic environmental impact by making our biopolymer solutions cost competitive, more convenient, and better performing than the synthetic chemicals we displace. We value innovation and take pride in challenging the status-quo; we choose to view obstacles as opportunities. We value new ideas and encourage the team to apply creativity and invent new solutions to meet challenging demands. We foster open, direct communication, and a collaborative working environment through our unique approach to work culture. We value our employees and demonstrate that through our compensation and benefits programs and opportunities for growth and development.

Applied Specialties, Inc. (ASI)

Applied Specialties, Inc. was founded in 1981 as a water treatment company that specialized in providing heavy industry clients with service and technology geared to individual needs. The founding concept was, and remains today, concentrated on solving client problems with as little chemicals as possible. ASI was acquired by Tidal Vision in 2024, and both work towards providing valuable solutions to our customers while serving our mission.

Tidal Vision's Unique Work Culture

Tidal Vision strives to build and invest in the highest performing and most innovative team. We put our people and customers above process, avoid company-wide rules as much as possible, and have the courage to take unusual approaches to advance our mission. With this approach, we believe we can create a more flexible, fun, stimulating, creative, collaborative, and innovative organization.

Our commitment to developing, practicing and promoting direct and open communication, responsibility and freedom, and leading with and seeking context is a responsibility for every role at Tidal Vision.

Job Summary

The Purchasing Coordinator is responsible for all general administrative day-to-day activities in purchasing, including all clerical activities while applying a team approach and maintaining safety and open communications. In specific, the Purchasing Coordinator is responsible for the clerical processing of purchase orders, taking calls on purchasing issues, meeting delivery requirements for production on chemicals and equipment use, scheduling, and assisting in getting SDSs and supplier survey and grading data.

Essential Job Functions

• Prepare/assist in submitting purchase orders and sending copies to suppliers and to departments originating requests.
• Review customer purchase orders and compare the information to the ERP system.
• Respond to customer and supplier inquiries about order status, changes, and cancellations.
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Track job status, delivery dates, and shipping.
• Check shipments when they arrive to ensure that orders have been filled correctly/that goods meet specifications.
• Support customers and sales staff with order placement, status updates, and routine technical questions.
• Verify all purchase orders receipted are accurate prior to sending them to accounts payable.
• Contact Suppliers for SDS and supplier surveys.
• Keep track of suppliers and help determine which suppliers to use versus not use based on previous experiences.
• Reports all accidents, injuries/illnesses, and spills to supervisor.
• Adhere to ISO documents and meet company/department quality, environmental & safety objectives.
• And all other duties as assigned.

Basic Qualifications

• High school diploma or higher.
• 1-2 years of experience in purchasing.
• Knowledge and familiarity with office equipment including copiers, fax, and scan equipment.
• Excellent organizational skills and attention to detail.
• Ability to work in a detailed environment with little to no direct supervision.
• Excellent communication, as well as teamwork and interpersonal skills.
• Comfortable using Microsoft Office products, especially Microsoft Word and Excel.

Licensing & Special Requirements

• Incumbent is subject to a criminal background check.

Working Conditions & Physical Requirements

Work is primarily performed indoors in an office setting. This position will be expected and required to follow safety standards and wear all personal protective equipment when needed. Physical ability to lift and carry up to 25 pounds is required. The incumbent should be comfortable standing, sitting, walking, crouching, and turning/twisting/leaning.

Tidal Vision and ASI provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.