A/P Specialist

Brand: Michael Foods Inc.

Categories: Finance

Locations: Elizabeth, New Jersey

Position Type: Regular Full-Time

Remote Eligible: No

Req ID: 31562

Job Description

Business Unit Overview

Michael Foods, Inc. is a leader in the food processing and distribution industry with business in egg products, refrigerated grocery and potato products. We offer exciting job possibilities throughout our organization where you can enhance your career, sharpen your talents and make an impact. Join our company and be part of an innovative team that’s First in Food .

Location Description

Michael Foods, Inc. located in Elizabeth, New Jersey has a proud history dating back to the founding our our Country. Elizabeth is a great American City.

Responsibilities

POSITION SUMMARY:

This position is responsible for reviewing company expenditures and invoice payments for accuracy and timely payment.

This position has the responsibility to comply with safety work rules at all times as well as an obligation to reinforce safety as a

core value. Ensure that all policies, procedures, and activities related to food safety & quality are followed and complied with

uniformly to reduce product and process variability.

DUTIES AND RESPONSIBILITIES:

• Team player who aligns and upholds our values: Teamwork, Accountability, Innovation and Continuous Improvement

and passion for customer and consumers

• Attend and actively participate in safety meetings and trainings

• Always ensure regulatory compliance within GAAP and maintain fiduciary responsibility

• Process invoices and credit memos through standard data entry and through Automated/Visual invoicing system.

• Process Concur expense reports and purchase card invoicing.

• Ensure appropriate Internal Order / Cost Center & General Ledger coding on Non purchase order invoices.

• Review documentation submitted for payment is in accordance with corporate policies and guidelines.

• Forward invoices without purchase orders to appropriate sources for approval.

• Verify appropriate payments made to vendors by checking quantities and prices on invoices against purchase orders

created by the Purchasing department.

• Retain invoices and backup documentation for permanent records.

• Resolve discrepancies by responding to vendor requests for information.

• Research past due invoices and statement balances.

• Prepare documents for setting up new vendors in Microsoft teams and submit to Corporate A/P for completion.

• Research, prepare and submit to Corporate any void check information.

• Responsible for assisting in month end accounting close process by providing clerical support.

• Assist in the sorting and dispersing of accounts payable mail to the appropriate personnel.

• Complete required excel worksheets for the accounting department as needed.

• Complete month end accounts payable accrual for open invoices.

• Accountable for a safe and healthy workplace for everyone. Adhere to all safety policies and procedures and

incorporate safety and health in all jobs and tasks.

• Adhere to safe work practices, follow GMPs and HACCP guidelines, maintains sanitary conditions and ensure that

product quality is maintained. Report any conditions or practices that may adversely affect employee safety or food

safety/quality to management immediately.

• Perform other duties as assigned

Qualifications

EDUCATION, SKILL AND EXPERIENCE REQUIRED:

• Associate degree (AA) or equivalent combination of education, training and/or experience.

• Associate or bachelor’s degree (Accounting or Finance) preferred, or 3-4 years AP experience preferred.

• Working knowledge of Microsoft Excel, Word or other Windows applications.

• Must be detail oriented and have the ability to work with minimal supervision.

OTHER SKILLS AND ABILITIES:

• Customer service capabilities

• Ability to work indoors in normal office setting for duration of shift.

• Ability to answer phones and receive pertinent information

• Excellent oral and written communication skills.

• Excellent organizational and time management skills.

• SAP experience is preferred

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• Workers are required to wear proper PPE such as hair nets, ear plugs, and certain areas require earmuffs

• Frequent periods of sitting, walking and repetitive hand movement

• Exposure to changes in temperature and humidity

• Able to lift up to 10 lbs.

• Ability to ascend and descend stairs

• Manufacturing plant is a large, open floor. Some areas have loud machinery, and some areas are wet.

#firstinfood

The pay range for this position is $26.26 to $34.67per hour.

POSITION SUMMARY:

This position is responsible for reviewing company expenditures and invoice payments for accuracy and timely payment.

This position has the responsibility to comply with safety work rules at all times as well as an obligation to reinforce safety as a

core value. Ensure that all policies, procedures, and activities related to food safety & quality are followed and complied with

uniformly to reduce product and process variability.

DUTIES AND RESPONSIBILITIES:

• Team player who aligns and upholds our values: Teamwork, Accountability, Innovation and Continuous Improvement

and passion for customer and consumers

• Attend and actively participate in safety meetings and trainings

• Always ensure regulatory compliance within GAAP and maintain fiduciary responsibility

• Process invoices and credit memos through standard data entry and through Automated/Visual invoicing system.

• Process Concur expense reports and purchase card invoicing.

• Ensure appropriate Internal Order / Cost Center & General Ledger coding on Non purchase order invoices.

• Review documentation submitted for payment is in accordance with corporate policies and guidelines.

• Forward invoices without purchase orders to appropriate sources for approval.

• Verify appropriate payments made to vendors by checking quantities and prices on invoices against purchase orders

created by the Purchasing department.

• Retain invoices and backup documentation for permanent records.

• Resolve discrepancies by responding to vendor requests for information.

• Research past due invoices and statement balances.

• Prepare documents for setting up new vendors in Microsoft teams and submit to Corporate A/P for completion.

• Research, prepare and submit to Corporate any void check information.

• Responsible for assisting in month end accounting close process by providing clerical support.

• Assist in the sorting and dispersing of accounts payable mail to the appropriate personnel.

• Complete required excel worksheets for the accounting department as needed.

• Complete month end accounts payable accrual for open invoices.

• Accountable for a safe and healthy workplace for everyone. Adhere to all safety policies and procedures and

incorporate safety and health in all jobs and tasks.

• Adhere to safe work practices, follow GMPs and HACCP guidelines, maintains sanitary conditions and ensure that

product quality is maintained. Report any conditions or practices that may adversely affect employee safety or food

safety/quality to management immediately.

• Perform other duties as assigned

EDUCATION, SKILL AND EXPERIENCE REQUIRED:

• Associate degree (AA) or equivalent combination of education, training and/or experience.

• Associate or bachelor’s degree (Accounting or Finance) preferred, or 3-4 years AP experience preferred.

• Working knowledge of Microsoft Excel, Word or other Windows applications.

• Must be detail oriented and have the ability to work with minimal supervision.

OTHER SKILLS AND ABILITIES:

• Customer service capabilities

• Ability to work indoors in normal office setting for duration of shift.

• Ability to answer phones and receive pertinent information

• Excellent oral and written communication skills.

• Excellent organizational and time management skills.

• SAP experience is preferred

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• Workers are required to wear proper PPE such as hair nets, ear plugs, and certain areas require earmuffs

• Frequent periods of sitting, walking and repetitive hand movement

• Exposure to changes in temperature and humidity

• Able to lift up to 10 lbs.

• Ability to ascend and descend stairs

• Manufacturing plant is a large, open floor. Some areas have loud machinery, and some areas are wet.

#firstinfood

Post Holdings provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, status as a covered veteran and any other category protected under applicable federal, state, provincial and local laws.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)