Small Projects Administrative Assistant

Ivey Mechanical

We're seeking a proactive and detail-oriented Administrative Assistant to support our Small Projects team. This role is essential in coordinating daily operations, ensuring timely billing, and maintaining excellent customer service.

Key Responsibilities:

Prepare and process T&M and bid project billings
Enter and code AP invoices; manage credit card payments
Dispatch service calls and assist with scheduling manpower
Maintain job boards, job files, and inventory records
Apply for permits and assist with payroll and timecards
Support tool tracking, training coordination, and license renewals
Communicate effectively with customers and internal teams

Ideal candidates are organized, tech-savvy, and thrive in a fast-paced environment . Accounting knowledge and familiarity with plumbing/mechanical systems are a plus.

Apply

Vacancy posted 4 days ago

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