Accounts Payable Specialist

Accounts Payable Specialist

U.S. Water Services Corporation is a well-established and diverse water and wastewater utility organization specializing in utility maintenance, operations, engineering and construction services. U.S. Water is a fast paced and rapidly expanding company headquartered in New Port Richey, Florida with a staff of over 950 employees in twenty states.

Position: Accounts Payable Specialist

Monday through Friday 8:00am to 5:00pm

Company: Office located in New Port Richey, Florida

Stable career in a recession-proof industry

In business since 2003

950 employees throughout 20 states

Interview Process: In-Person

Position Summary: The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee expenses, and payments in accordance with company policies and procedures. This role ensures proper documentation, coding, and approvals are in place, while maintaining strong relationships with vendors and internal departments.

Duties and Responsibilities:

• Review, verify, and enter vendor invoices into the accounting system.
• Ensure proper approvals are obtained before posting invoices.
• Prepare and process check runs, ACH payments, and wire transfers.
• Upload positive pay timely and accurately.
• Schedule and prioritize payments based on due dates and cash flow.
• Maintain accurate vendor records and contact information.
• Respond to vendor inquiries and resolve discrepancies or disputes promptly.
• Process vendor onboarding, W-9 and COI collection.
• Prepare AP-related reports such as aging analysis, accruals, and cash disbursement summaries.
• Monitor account balances and aging reports.
• Investigate and resolve unmatched or aged items.
• Reconcile monthly statements.
• Maintain organized and complete records for all transactions.

Key Competencies:

• Acute attention to detail and accuracy-the individual demonstrates critical thinking skills to ensure invoices are not posted to incorrect accounts and payment is never duplicated
• Organizing and prioritizing-the individual maintains a logical organizational system and prioritizes tasks in accordance with designated schedules
• Problem solving-the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully
• Vendor service-the individual manages difficult vendor and subcontractor situations, responds promptly to vendor needs, responds to requests for service and assistance and meets commitments
• Planning/organizing-the individual prioritizes and plans work activities and uses time efficiently
• Quality control-the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance
• Quantity-meets productivity standards and completes work in a timely manner
• Adaptability-the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
• Dependability-the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance

Computer and Software Requirements

• Microsoft Excel, Word, Outlook Required
• Microsoft Dynamics 365 Business Central Preferred
• QuickBooks Desktop Preferred
• Adobe Acrobat Pro Preferred

Experience and Education Desired:

• Strong understanding of accounting principles and AP best practices
• 5+ years of AP experience
• Excellent communication, and organizational skills
• Associate's degree in accounting, Finance, or related field - Preferred

Benefits:

• Medical company pays portion of all plan levels
• Dental company pays portion of all plan levels
• Vision company pays portion of all plan levels
• 401K with 50% company match
• HRA company funded per year per employee
• Long-term & short-term disability insurance paid by company
• Basic life insurance paid by company
• Paid time off
• 6 paid holidays and 1 floating holiday

***Please note, applicants will be required to pass a background check.

Compensation and Benefits: Pay is commensurate with experience and market-reflective. US Water/USW Utility Group offers a comprehensive benefits package including medical, dental, vision, life insurance, short/long-term disability, paid time off, holiday pay and 401(k) with company match.

US Water/USW Utility Group offers competitive wages and benefits and is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected

US Water Services Corporation