Administrative Assistant

Job Description

Job Description

Administrative Assistant
Vita Aera Premium Aviation Services LLC

Vita Aera is seeking a highly organized and detail-oriented Administrative Assistant to support our Executive team. This role is essential in ensuring the smooth operation of administrative, HR, accounting, and logistical functions across the organization.

Key Responsibilities:

• Support payroll preparation, expense tracking, and basic accounting processes 
• Coordinate recruitment, onboarding, and employee documentation compliance 
• Manage office and operational supply procurement 
• Serve as a point of contact for vendors and incoming communications 
• Assist with executive scheduling, travel arrangements, and reporting 
• Provide day-to-day operational support to leadership 

Qualifications:

• Associate’s or Bachelor’s degree in Administration, Accounting, HR, or related field 
• 2–5 years of experience in administrative, HR, or accounting roles 
• Experience with payroll processing and recruitment 
• Proficiency in Microsoft Excel and accounting/HR systems (QuickBooks or similar) 
• Bilingual (English/Spanish) preferred 

Key Competencies:

• Strong multitasking and organizational skills 
• High level of discretion and professionalism 
• Excellent communication and problem-solving abilities 
• Ability to work effectively in a fast-paced environment 

This is an excellent opportunity for a motivated professional who thrives in a dynamic setting and is eager to contribute to a growing aviation-focused organization.