Administrative Assistant

Administrative AssistantKimley-Horn is looking for an Administrative Assistant to join our team in Vero Beach, Florida (FL). This is not a remote position.ResponsibilitiesAssist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documentsAssist with producing plans, project manuals, and reports including copying, printing, binding, filing, and scanning documentsCompile meeting agendas, minutes, and other miscellaneous documentsProactively manage Outlook calendars (meetings/call scheduling)Book travel arrangements and manage expense reportsSupport the office's monthly invoicing activitiesPartner with other administrative staff firm leadersManage reception activities including answer/direct phone calls, send/receive packages, and greet visitorsOrder suppliesMaintain and upkeep production rooms, supply rooms, and common areasAssist with event planning and coordinationRun occasional errandsQualificationsBachelors Degree or 2+ years in a corporate/professional environment in an Administrative roleStrong verbal and written communication skills (grammar/proofreading)Strong proficiency in MS Office SuiteProfessional, organized, client-oriented, and deadline drivenProven ability to maintain confidentialityAble to anticipate needs and manage competing prioritiesPositive team player with commitment to qualitySelf-starter who can thrive in an environment where leaders often travel off site serving clientsContract management and billing experience preferredGraphics and PowerPoint skills preferredWhy Kimley-Horn?At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years!Key Benefits at Kimley-HornExceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.Professional Development: Tuition reimbursement and extensive internal training programs.Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.