Campus Office Assistant - Middle School (26-27)

Middle School Campus Office Assistant

Provide reception and clerical assistance for the efficient operation of the front office.

Qualifications:

• High school diploma or GED
• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Ability to follow written instructions
• Ability to operate a multi-line phone system
• One year experience in office setting

Major Responsibilities and Duties:

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct visitors to appropriate location.
3. Assist public, staff and students as needed.
4. Maintain visitor log and issue visitor passes utilizing Raptor System.
5. Check out visitors utilizing Raptor System.
6. Assignments may include: print shop requests, updating cumulative folders, textbook check out/check in and preparation of emergency folders.
7. Prepare mailings and labels using personal computer. Assist with mail outs.
8. Maintain computerized files using personal computer including reports, employee roster, and mailing lists.
9. Complete VOE forms for students.
10. Sort, distribute mail, messages, and other documents.
11. Assist with the receipt and distribution of student materials, including homework requests.
12. Provide clerical assistance as needed.
13. Maintain confidentiality.
14. Ability to work on multiple projects at the same time.
15. Ability to work productively with frequent interruptions.
16. Assist with student registration
17. Other duties as assigned.

Supervisory Responsibilities: N/A

Equipment Used: Personal computer, printer, copier, fax machine

Working Conditions: Maintain emotional control under stress, work with frequent interruptions

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.