Assistant Project Manager

About the Position
A growing business in the environmental services, construction, field-service, and technical equipment industries is seeking a highly organized Project Coordinator / Assistant Project Manager.
This position supports environmental and construction-related projects involving customers, field personnel, vendors, subcontractors, municipalities, permits, inspections, equipment, scheduling, and project documentation.
This is a hands-on coordination role for someone who understands the pace of construction, trucking, field service, environmental work, or other vendor-intensive operations. The right person does not need to be an engineer, but must be comfortable keeping multiple projects moving, following up persistently, solving practical problems, and making sure important details do not fall through the cracks.
Strong phone skills are essential. The person hired will regularly communicate with customers, vendors, subcontractors, municipal offices, inspectors, field employees, and internal managers. This includes making outbound follow-up calls, obtaining missing information, confirming schedules, and helping resolve issues that could delay a project.
This is a full-time, in-office position located in Sparta, New Jersey.
Responsibilities
Coordinate project activity with internal managers, field employees, customers, vendors, and subcontractors
Schedule jobs, inspections, field crews, trucking, equipment, materials, deliveries, and outside vendors
Communicate with customers regarding scheduling, project status, documentation, and next steps
Make outbound follow-up calls to keep projects, permits, inspections, and vendor commitments moving forward
Answer project-related calls and respond professionally to customer, vendor, and field personnel questions
Contact municipalities, township offices, inspectors, and government agencies regarding permits, approvals, and inspection requirements
Prepare, submit, and track permit applications and supporting documentation
Obtain pricing, availability, insurance certificates, and scheduling information from vendors and subcontractors
Track open projects and identify delays caused by missing information, paperwork, approvals, materials, or scheduling conflicts
Maintain accurate project notes, calendars, spreadsheets, reports, customer records, and electronic files
Communicate project requirements and schedule changes clearly to field personnel
Assist with purchase orders, proposals, invoices, change orders, and project closeout documentation
Document important telephone conversations and follow-up commitments
Escalate urgent customer, vendor, permitting, or scheduling issues to management when necessary
Provide coordination and administrative support for equipment customers and related business operations as needed
Qualifications
Strong candidates will have experience in one or more of the following areas:
Construction project coordination or construction administration
Field-service scheduling or dispatch
Trucking, logistics, or equipment coordination
Vendor and subcontractor management
Ability to read blue prints and construction plans
Municipal permits, township approvals, or inspection scheduling
Environmental services, excavation, septic, paving, utilities, HVAC, plumbing, or a related trade
Project administration or assistant project management
Proficiency in reading blueprints and developing accurate project estimates preferred.
Required Skills
At least two years of relevant coordination, administrative, operations, or project experience
Strong phone skills and a professional, confident telephone manner
Comfortable making frequent outbound follow-up calls
Excellent organizational skills and attention to detail
Ability to manage multiple open projects and priorities simultaneously
Strong verbal and written communication skills
Ability to communicate effectively with customers, vendors, municipalities, inspectors, office staff, and field employees
Proficiency with Microsoft Office, Google Workspace, spreadsheets, email, calendars, and electronic recordkeeping
Practical problem-solving ability
Dependable, responsive, and willing to take ownership of open issues
Ability to follow tasks through to completion rather than simply passing information along
Preferred Experience
Experience working with municipalities, permits, utility mark-outs, inspections, or government agencies
Experience coordinating construction or field-service projects
Familiarity with QuickBooks, CRM software, scheduling programs, or project-management systems
Experience preparing purchase orders, proposals, invoices, change orders, or closeout documents
Experience communicating with technical customers or supporting equipment-based services
Compensation and Work Location
The salary range for this position is $60,000 to $75,000 per year, depending on experience.
Pay: $60,968.60 - $75,000.00 per year
Benefits:
401(k)
401(k) matching
Experience:
project manager: 2 years (Preferred)
Work Location: In person

 
Employment Type: Full Time
Years Experience: 1 - 3 years
Salary: $60,000 - $75,000 Annual
Bonus/Commission: Yes