Administrative Assistant II

Job Description

Job Description

Become part of a team where you are valued for your hard work! Headquartered in Sparta, New Jersey, Techflex® has been a global leader in braided sleeving manufacturing for over 60 years. For full time employees, we offer rewarding careers and great benefits that let you invest back into yourself including paid time off, paid holidays, vacation accrual, tuition and gym membership reimbursements, and profit sharing. We also regularly host special team-building events and offer other perks to our employees. Apply now — don’t miss out on becoming a part of the Techflex® team.

Job Summary:

The Administrative Assistant provides administrative support to the organization’s General Manager by reviewing, analyzing, and summarizing commercial agreements. This position ensures contractual accuracy, identifies potential risks, and supports compliance with internal policies and external regulatory requirements. The role requires strong analytical capabilities, exceptional attention to detail, and the ability to work effectively in a fast‑paced business environment.

Essential Functions:

• Contract Analysis — Review and interpret business contracts, including vendor agreements, service contracts, NDAs, licensing agreements, and partnership documents.
• Risk Identification — Identify legal, financial, and operational risks; escalate issues to supervising attorneys as appropriate.
• Contract Summarization — Prepare structured summaries outlining key terms, obligations, deadlines, renewal dates, and compliance requirements.
• Document Administration — Maintain organized contract files, ensure version control, and support the use of contract management systems.
• Internal Coordination — Communicate contract requirements to relevant departments (e.g., Finance, Operations, Procurement) and track follow‑up actions.
• Template Support — Assist in drafting, updating, and maintaining standard contract templates under executive team and attorney supervision.
• Compliance Monitoring — Track contractual deadlines, notice periods, and performance obligations to ensure timely compliance.
• Legal Research — Conduct research related to contract terms, regulatory considerations, and industry standards.
• Property Management — Assist with construction permitting and insurance matters.
• Building Safety Requirements — OSHA requirements, fire and other inspections, permits
• Make travel arrangements for executives.
• Prepare invoices, reports, memos, letters and other documents.
• Take phone calls and direct to appropriate parties.
• Prepare agendas and make arrangements, such as catering for luncheons, meetings, and events.
• Perform day to day administrative tasks.

Additional Responsibilities:

Perform additional duties as assigned by direct supervisor.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without reasonable accommodation. The requirements listed below are representative of the knowledge, skill, and /or ability required.

Knowledge, Skills, & Capabilities

• Demonstrated ability to interpret complex legal and business language.
• Strong written communication skills, including the ability to prepare clear and concise summaries.
• High level of accuracy and attention to detail.
• Proficiency with contract management software and document‑tracking tools.
• Ability to manage multiple priorities and meet deadlines.
• Strong organizational and administrative skills.
• Ability to interpret contract language and identify key issues.
• Clear and professional communication with internal stakeholders.
• Ability to identify issues and propose solutions within established guidelines.
• Commitment to maintaining strict confidentiality of sensitive information.
• Effective management of documents, deadlines, and workflows.

Physical Requirements:

• Largely a sedentary role, however, routinely uses standard office equipment such as calculators, computers, phones, photocopiers, filing cabinets, fax machines, and printers.
• Sharp vision required.

Work Environment:

• Professional office environment.
• Occasionally exposed to moving mechanical parts and vehicles due to necessary communication with shipping and receiving.
• Occasionally exposed to noise level that is moderate to high.

Education:

• Associate’s degree or completion of an accredited certification program preferred.

Experience:

At least 2-4 years’ experience, related experience or training, or equivalent combination of education and experience.