Executive Assistant to CEO

Executive Assistant To The CEO

The Executive Assistant to the CEO serves as a highly trusted strategic partner responsible for providing comprehensive executive, administrative, operational, and project management support to the Chief Executive Officer. This role goes beyond traditional administrative functions and requires exceptional judgment, discretion, business acumen, and the ability to operate as an extension of the CEO. The Executive Assistant acts as a gatekeeper, liaison, project coordinator, and trusted advisor, ensuring the CEO's priorities are executed efficiently while maintaining seamless communication across the firm. The ideal candidate is proactive, highly organized, resourceful, and capable of anticipating needs before they arise in a fast-paced, high-growth personal injury law firm.

Responsibilities

• Serve as the primary strategic support partner to the CEO.
• Manage competing priorities and ensure alignment with CEO objectives.
• Act as a gatekeeper while maintaining positive relationships with internal and external stakeholders.
• Provide recommendations and solutions to improve executive productivity and efficiency.
• Anticipate challenges, identify potential issues, and proactively resolve problems before they escalate.
• Maintain strict confidentiality regarding sensitive business, financial, personnel, and legal matters.

Executive Calendar & Priority Management

• Manage complex professional and personal calendars.
• Prioritize appointments, meetings, speaking engagements, networking events, and firm commitments.
• Ensure the CEO's time is allocated toward high-value activities and strategic priorities.
• Conduct calendar audits and recommend schedule optimization.
• Coordinate all executive meetings and leadership planning sessions.

Executive Communications

• Draft, edit, and review executive correspondence, emails, presentations, and announcements.
• Prepare talking points, briefing documents, and meeting summaries.
• Serve as liaison between the CEO and attorneys, staff, vendors, referral partners, clients, and community leaders.
• Assist with public-facing communications and executive branding initiatives.
• Monitor communication workflows to ensure timely responses and follow-up.

Leadership Team Coordination

• Coordinate leadership meetings, retreats, and strategic planning sessions
• Prepare agendas and meeting materials.
• Document meeting minutes and executive decisions.
• Track leadership commitments and accountability measures.
• Facilitate communication between departments on behalf of the CEO.

Business Operations Support

• Assist the CEO in monitoring firm performance metrics and operational initiatives.
• Prepare dashboards, reports, and executive summaries.
• Conduct research and gather information to support strategic decision-making.

Travel & Event Management

• Coordinate all business and personal travel arrangements.
• Prepare comprehensive travel itineraries and briefing packets.
• Manage executive participation in conferences, networking events, speaking engagements, and firm functions.
• Coordinate executive dinners, client events, and community engagements.

Personal Executive Support

• Manage personal scheduling, appointments, and administrative matters.
• Coordinate family-related logistics and personal projects as requested.
• Handle confidential personal matters with discretion and professionalism.
• Maintain personal task tracking systems and priority lists.

Qualifications

• Bachelor's degree preferred.
• Minimum 5+ years supporting C-level executives.
• Experience supporting a CEO, Managing Partner, Founder, or Business Owner preferred.
• Exceptional written and verbal communication skills.
• Advanced proficiency with Microsoft Office, Google Workspace, and project management platforms.
• Strong business judgment and decision-making skills.
• Ability to manage multiple priorities with minimal supervision.
• Demonstrated ability to handle confidential information with discretion.
• Strong project management and organizational skills.
• Professional presence and executive-level interpersonal skills.

Core Competencies

• Executive Presence
• Strategic Thinking
• Problem Solving
• Project Management
• Time Management
• Communication Excellence
• Relationship Management
• Confidentiality & Trustworthiness
• Attention to Detail
• Initiative & Proactivity
• Leadership Support
• Organizational Agility

Compensation $50,000 About Harper Law Firm

Why Join Harper Law Firm?

• Work on meaningful cases where your contributions directly impact client outcomes
• Be part of a firm that is rapidly growing and building a strong reputation in Texas
• Clear opportunities for advancement and increased responsibility
• A collaborative, high-performance culture that values development and accountability
• A team that pushes each other to improve, win, and grow together

Harper Law Firm Core Values:

• Commitment to Excellence
• Win as a TEAM
• Exist to bring justice to clients
• We embody the highest degree of integrity
• Resilient
• Honesty and Truth