Receptionist/Office Administrator

M1 Support Services, LP 1500 Solana Blvd. Suite 5200 Westlake, TX 76262 m1services.com Receptionist / Office Administrator Location Westlake, TX Job Posting No 114479 , Start Date TBD Contract Home Office Salary Range DOE Posting Date 09/28/2026 Union No FLSA Status Exempt Shift Work No FT/PT Full-Time Relocation No Travel No Job Summary M1 Support Services' Receptionist / Office Administrator is a multifunctional role, providing administrative support across multiple departments, including Security, Executive Leadership, and Corporate Operations. This role encompasses responsibility for both front-facing administrative operations and internal security-related functions. The Receptionist / Office Administrator operates with a high degree of organization and professionalism, demonstrating the ability to learn processes quickly, work with minimal supervision, and adapt to evolving organizational needs. The position requires sound judgment, discretion in handling sensitive information, strong written communication skills, and the flexibility to support shifting operational priorities. Administrative Support Answer and route incoming calls; greet and assist visitors professionally. Manage complex calendars and schedule meetings across departments. Coordinate comprehensive travel arrangements including flights, hotels, and ground transportation. Prepare, edit, and format professional documents, reports, presentations, and spreadsheets. Maintain organized filing systems (electronic and physical). Process expense reports Support special projects. Handle sensitive corporate information with discretion and confidentiality. Coordinate incoming and outgoing mail and delivery services. Assist with facilitation and administration of the visitor management system. Assist with badging, escorting visitors, and maintaining compliance with facility access procedures. Office & Facility Coordination Maintain, update, and distribute office and organizational contact sheet lists. Clean out and organize the office refrigerator monthly and communicate disposal schedules to employees as appropriate. Stock and maintain kitchen and breakroom areas, including routine replenishment of beverages, food items, and related supplies. Order, maintain, and stock office and breakroom supplies. Coordinate with vendors and service providers for office, facility, equipment, and supply needs. Coordinate office space needs, workspace arrangements, and conference room readiness and support. Coordinate basic facility maintenance and repair needs, including office equipment, furniture, plumbing, and other routine workplace issues; coordinate service calls and follow-up as needed. Additional Relevant Duties Perform relevant additional duties as assigned. Qualifications and Experience High School diploma required; Bachelor's degree preferred Minimum 2 years of experience in an administrative operations role. Minimum 4 years of experience in an administrative role supporting executives; Bachelor's degree may be substituted for experience Requires ability to manage competing priorities in a fast-paced environment. Strong written and verbal communication skills. Demonstrated ability to work independently with minimal supervision. Ability to adapt to changing organizational needs and shifting priorities Strong organizational skills and attention to detail. US Citizen required. Secret clearance required or ability to obtain and maintain; may require upgrade. Working Conditions Primarily indoor, office-based environment. Frequent interaction with internal and external stakeholders Exposure to loud noises and office equipment M1 Support Services, headquartered in Westlake, Texas provides a variety of professional, technical, and maintenance services to the Department of Defense and government agencies. M1 Support Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, or veteran status. Benefits M1 Support Services offers a comprehensive benefits package including several options for Medical, Dental, Vision, Life and Dependent Life, AD&D, Short-and Long-term Disability. We also offer Flexible Spending Accounts for qualified health and dependent care expenses, as well as a free Employee Assistance Program. #J-18808-Ljbffr