Field Recruitment and Onboarding Coordinator

Job Description

Job Description

Description

At Reimagined Parking, we believe great people drive great results. That’s why we prioritize our teams, champion a positive culture, and relentlessly pursue excellence.

The Field Recruitment & Onboarding Coordinator is responsible for supporting recruiting, hiring, and onboarding activities for designated healthcare parking operations. This role serves as the primary talent resource for local Operations leaders, ensuring staffing needs are met efficiently while delivering a positive candidate and new hire experience.

This role manages job requisitions, sources and screens candidates, coordinates interviews, facilitates onboarding activities, and ensures compliance with all employment eligibility and hiring requirements. This position works closely with Operations leadership and maintains a collaborative relationship with Talent Acquisition and Onboarding teams to support workforce needs and organizational goals.

Work Location: This is an onsite position based at UHealth, located at 1400 NW 12th Ave, Miami, FL 33136. UHealth Tower (formerly University of Miami Hospital)

**This role requires proof of all vaccinations listed below to be presented at your in person interview. You can obtain your vaccination records from the Immunization Office View phone number on ziprecruiter.com). If you will not be able to provide proof of the vaccinations listed below, please do not apply**

 
PLEASE READ CAREFULLY: 
This location requires proof of the following vaccinations prior to beginning employment:

• MMR (Measles, Mumps, and Rubella)
• Varicella (VCV)
• Hepatitis B

Key Responsibilities

• Partner with Operations leaders to understand staffing needs and workforce priorities. 
• Manage recruiting activities for assigned healthcare parking locations. 
• Create, review, and maintain job requisitions within the Applicant Tracking System (ATS). 
• Ensure requisitions are compliant with company standards, including job titles, FLSA classifications, compensation requirements, and applicable union/CBA provisions. 
• Source, screen, and evaluate candidates for hourly and supervisory positions. 
• Coordinate and schedule candidate interviews with hiring managers. 
• Maintain consistent communication with candidates regarding application status, interview scheduling, and hiring decisions. 
• Create and process offer letters in accordance with company guidelines. 
• Support hiring managers throughout the recruitment process and provide guidance on recruiting best practices. 
• Maintain recruiting activity and candidate records within the ATS. 
• Serve as the primary point of contact for new hires throughout the onboarding process. 
• Process candidate information and initiate new hire workflows within the ATS and onboarding systems. 
• Transition new hires from offer acceptance through onboarding completion. 
• Launch onboarding documents and monitor completion status. 
• Review onboarding documentation for completeness and accuracy. 
• Coordinate timely activation of employee records within UKG or other designated HR systems. 
• Ensure all required onboarding steps are completed prior to employee start dates. 
• Delivering a positive and professional onboarding experience that supports employee engagement and retention. 
• Initiate and monitor background screening requests through approved vendors. 
• Order and manage I-9 employment eligibility verification forms. 
• Review and validate I-9 documentation and E-Verify submissions for accuracy and compliance. 
• Maintain compliance with federal, state, and local employment regulations. 
• Conduct quality audits of employee files to ensure required documentation is completed and maintained. 
• Ensure employees meet all healthcare client onboarding, credentialing, and badge access requirements prior to their start date. 
• Monitor ongoing compliance with hospital and client-specific training, certification, screening, and documentation requirements. 
• Escalate compliance concerns and documentation discrepancies as appropriate. 
• Maintain confidentiality of employee and candidate information at all times. 
• Maintain regular communication with healthcare Operations leaders regarding staffing progress and onboarding status. 
• Track recruiting and onboarding metrics to support operational workforce planning. 
• Assist with workforce initiatives, hiring events, employee referral programs, and recruitment campaigns. 
• Support process improvement initiatives that enhance recruitment efficiency and onboarding effectiveness. 
• Participate in special projects and perform other duties as assigned. 

OTHER DUTIES: Please note this job description is not designed to cover or contain an all‐inclusive list of activities, duties or responsibilities that are required for this job. Duties, responsibilities and activities may change at any time with or without notice 

Skills, Knowledge, Expertise and Requirements

• Knowledge of recruitment, onboarding, and employment practices. 
• Working knowledge of Form I-9, E-Verify, and employment eligibility verification requirements. 
• Strong customer service and relationship-building skills. 
• Excellent verbal and written communication skills. 
• Ability to effectively interact with candidates, employees, managers, and healthcare clients. 
• Strong organizational skills with exceptional attention to detail. 
• Knowledge of CDL and Non-CDL driver requirements preferred
• Ability to manage multiple priorities in a fast-paced, high-volume environment. 
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, Teams, and PowerPoint. 
• Experience with ATS, HRIS, UKG, Pinpoint, HireRight, or similar systems preferred. 
• Ability to maintain confidentiality and handle sensitive information professionally. 
• Strong problem-solving and follow-up skills. 
• Ability to work independently while collaborating effectively with Operations, Recruiting, and Onboarding teams .  

 

REQUIREMENTS:  

• Associate's degree in Human Resources, Business Administration, or related field preferred. 
• High school diploma or equivalent required. 
• Minimum of 3 years of experience in recruiting, onboarding, human resources, or workforce administration. 
• (US) Must be authorized to work in the United States and able to provide documentation verifying eligibility, as required by the Department of Homeland Security. Reimagined Parking participates in the E‑Verify program to confirm employment eligibility. 

*** PRE-EMPLOYMENT REQUIREMENT: Employment is contingent upon successfully meeting all company and hospital credentialing requirements, including background screening and pre-employment drug testing, as permitted by applicable law.

 

PHYSICAL DEMANDS & WORKING CONDITIONS:  

• Ability to sit, stand, walk, and move throughout parking and healthcare facility environments as needed. 
• Ability to occasionally lift and carry up to 15 pounds. 
• Ability to travel locally between assigned healthcare locations, if required. 
• This position operates in a professional office environment as well as healthcare parking facilities. The role regularly interacts with candidates, employees, hospital personnel, patients, visitors, and operational leadership and must maintain a high standard of professionalism, customer service, and confidentiality.

Benefits

Join our team and enjoy an outstanding benefits package, including:  

• Generous Paid Time Off: Enjoy 20 days of paid time off, plus 7 paid holidays, so you can rest and recharge.  
• Comprehensive Health Plans : Access top-notch Medical, Dental, and Vision coverage for you and your family.  
• Life and Disability Insurance: Company paid basic life and Short-Term Disability to secure your future with essential protection for you and additional options for your loved ones.  
• 401(k) Plan : Benefit from a generous employer match with immediate vesting to help you save for retirement.  
• Employee Assistance Program: Access behavioral Health Care to assist with personal needs for you and your family members.  
• Parental and Caregiver Leave: Enjoy time off to support your growing family or care for loved ones