Administrative Assistant

Company Description: McIntyre Freedman & Flynn Investment Advisers is a professional investment advisory firm that provides personalized portfolio management services to clients. The firm is committed to delivering objective advice, transparent communication, and long-term client relationships. Team members collaborate closely to support clients’ financial goals and maintain organized, efficient operations. Working at the firm offers the opportunity to contribute to a detail-oriented environment that values accuracy, confidentiality, and client service. Role Description: This part-time, on-site Administrative Assistant role isbased in Orleans, MA. This role supports the investment advisers by managing daily office operations, including handling incoming calls, greeting visitors, and professionally routing inquiries. Responsibilities include maintaining calendars, organizing client files, and preparing basic correspondence and documents. The Administrative Assistant will also assist with data entry, document scanning, mail distribution, and other clerical tasks to keep records accurate and up to date. This position works closely with team members to ensure smooth office workflow and a positive client experience. Qualifications Candidates should possess strong Administrative Assistance and Executive Administrative Assistance skills for organizing schedules, supporting advisers, and coordinating office activities. Candidates should possess excellent Phone Etiquette and Communication skills to interact professionally with clients, colleagues, and vendors. Candidates should possess solid Clerical Skills, including filing, data entry, document preparation, and records management. Attention to detail, reliability, and the ability to handle confidential information with discretion. Proficiency with common office software (e.g., email, word processing, spreadsheets) and basic office equipment. Ability to work on-site in Orleans, MA, manage multiple tasks, and prioritize in a small-office environment. Prior experience in a professional services, financial services, or office setting is preferred. #J-18808-Ljbffr