Benefit and Leave Specialist

This is an individual contributor role with a primary focus on administering U.S. health & welfare programs and leaves of absence processes. This individual will work closely with Human Resources and Payroll to drive consistency and compliance in all benefit and leave-related matters. 

Working with the Benefits leader you will analyze current and proposed benefits programs for alignment with Enviris Total Rewards philosophy market competitiveness compliance with applicable regulatory and legislative requirements and for cost effectiveness.

You will be the primary liaison for employees in all divisions and corporate personnel including the HR team regarding escalated member issues (eligibility coverage claims etc.). Youll work with vendor partners to ensure resolution of eligibility and claim issues prepare accounting as needed for vendor remittance and reconcile employee contributions and partner with Payroll HRIS and division HR teams to ensure smooth operation of plans and value-added employee experience.

This position will review and administer leave requests including but not limited to Short- and Long-Term Disability Family and Medical Leave Act (FMLA) and Parental Bonding Leave. You will provide assistance to and partner with vendor management employees human resources and business operations develop and maintain various leave administration databases and spreadsheets and track compliance and generate reports as requested.

This position may assist with and/or lead special projects as directed and may prepare communication materials and conduct employee meetings/orientations for division HR teams as needed.

This is a remote position. Candidates must be based in the U.S. and able to work U.S. Eastern Time business hours.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

US Health & Welfare and LOA

• Administer U.S. health & welfare programs and leave of absence processes across multiple vendors and systems ensuring consistent application and operational continuity.

• Manage end-to-end leave administration (FMLA state leave disability workers compensation paid parental) including case tracking documentation and employment status coordination.
• First line contact with employees related to health & welfare benefits leave and other benefits related questions.

• Assist with the management of the U.S. Wellness program including biometric screenings immunizations health assessments and more. 

• Audit and monitor employee leave accrual banks and provide corrections and adjustments to Payroll.

• Assist with the process for preparing communicating and tracking benefits related matters for collective bargaining agreements.
• Prepare written employee communications plan employee communication meetings and presentations.
• Support Benefits Team and division HR Team on benefit-related matters and transactions that require intervention and interpretation. Ascertain appropriate resources and assist in resolution.
• Communicate with employees retirees dependents and beneficiaries regarding eligibility coverage and other benefits matters.

  Benefit Payroll & Vendor Administration

• Oversee benefits eligibility enrollment and payroll reconciliation.
• Responsible for benefits invoicing processes.
• Serve as primary operational liaison for external vendors supporting benefits and leave.
• Assist with annual benefits open enrollment: coordinate internal and external resources to ensure system updates communications and all materials are accurately and timely distributed.
• Support proxy-related reporting requirements.

Benefit Compliance

• Ensure compliance with ACA ERISA CMS PCORI and other related regulatory reporting requirements supporting audit readiness across benefits and leave programs.

• Maintain data integrity through reconciliation reporting and resolution of discrepancies across benefits leave payroll and carrier systems.

• Gather information for and assist with the Americans with Disabilities (ADA) Accommodation processes as needed.

Qualifications :

Basic Qualifications

• Bachelors Degree
• Five or more years of progressive experience administering employee health and wellness benefit plans and leave administration.
  • Leave Administration regulations and processes with emphasis on FMLA administration and multi-state paid leave laws.
  • Benefit experience in large public company to include self-insured/self-funded plans.
  • Experience with stoploss insurance ERISA HIPAA ACA and other legislative and compliance requirements.
  • Familiarity with retirement plans and collective bargaining agreements.
• Highly effective verbal and written communication organizational and analytical skills.
• Ability to interact effectively with employees at all levels
• Ability to maintain confidential information at all times.
• Ability to effectively present information and respond to questions
• Ability to manage numerous initiatives to meet deadlines and to deliver high-quality outputs including the ability to re-order work and priorities.
• Ability to read analyze and interpret benefit plan documents general business periodicals professional journals technical procedures or governmental regulations.
• Ability to write benefit communications reports business correspondence and procedure documents in a clear and concise manner.
• Ability to effectively present information and respond to questions from plan participants including active employees and retirees as well as their dependents/beneficiaries and our vendor partners.
• Ability to calculate figures and amounts to correct payroll deductions invoices and claims costs.
• Ability to solve problems and partner effectively with internal and external teams.

Preferred Qualifications

• Experience with annual plan audits and 5500 preparation and filings.
• Experience in developing SPDs Plan Documents WPDs etc.
• Experience with high-deductible medical plans with HSA/HRA a plus.
• Experience with defined benefit pension and defined contribution retirement plans a plus.

Additional Information :

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex national origin age disability veteran status gender identity or genetics. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

If you have a difficulty applying for any job posted on Enviris website because a disability prevents you from using the online system Eniviri offers the following alternate application procedure: Call toll free and leave your name phone number city and state of residence. Enviri will arrange for an alternate method of applying and will consider your application together with all other applications received for the job. This line is dedicated to disability applications only. No other inquiries will receive a response. 

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this position.

Remote Work :

Yes

Employment Type :

Full-time