Preconstruction Manager

Denver Location Preferred. Open to Remote Opportunities. Role Overview The Preconstruction Manager supports Pivot Energy’s preconstruction function from mid‑ to late‑stage development handoff through EPC Agreement execution and transition into project delivery. This role coordinates contractor engagement, bidding, estimating, commercial alignment, project‑specific contracting, and budget formation in support of Pivot Energy’s project delivery methodologies, including but not limited to Design‑Build, Integrated Design‑Build, Design‑Bid‑Build, CMAR, and other delivery approaches used to support successful IPP project execution. The role engages preferred contractor partners and internal stakeholders across Development, Legal, Project Management, Finance, Supply Chain Procurement, Engineering, Compliance, and other functions to ensure projects enter execution with aligned scope, documented assumptions, commercial clarity, realistic schedules, appropriate risk allocation, strong document discipline, and budgets structured for effective execution control. This position materially supports Pivot’s eight focus areas throughout the preconstruction stage: Stakeholder Management, Contract Management, Quality Management, Financial Management, Schedule Management, Compliance Management, Risk Management, and Document Management, ensuring projects are well‑planned, commercially sound, buildable, and aligned with cost, schedule, quality, safety, and compliance goals. Primary Responsibilities 1. Stakeholder Management Ensure the appropriate internal and external stakeholders are engaged from development handoff through bidding, contractor alignment, commercial negotiation, and contract execution. Lead site assessment strategy, field diligence coordination, and consultant engagement activities supporting the CCES pipeline from mid‑ to late‑stage development. Maintain timely communication, accountability, and alignment across Preconstruction, Development, Legal, Project Management, Finance, Engineering, Procurement, Compliance, and other required participants. Coordinate bid review, descope, commercial alignment, and pre‑award meetings with contractors and internal stakeholders. Ensure open development assumptions, commercial terms, owner obligations, and project readiness items are aligned with term sheets, POs, LOIs, EPC agreements, subcontracts, and execution strategy. Facilitate peer reviews and handoff meetings to Project Management following execution so that negotiated terms, assumptions, exclusions, clarifications, milestones, and unresolved risks are fully understood and documented. Drive timely issue closure and escalation of unresolved commercial, schedule, scope, and risk items when required. 2. Contract Management Serve as a primary coordination point with Legal and other internal stakeholders for project‑specific contract review workflow, issue resolution, document turn management, and negotiation support. Support development of contract exhibits, scope alignment, risk position tracking, commercial clarifications, and approval routing. Maintain clear decision logs, open‑issue trackers, review logs, target execution dates, and document version control. Support negotiation planning and ensure pre‑award commitments and negotiated terms transition into execution without loss of context. Apply understanding of different project delivery methodologies to contract structure, risk allocation, scope definition, and commercial positioning. 3. Quality Management Support Preconstruction leadership in ensuring contractor partners are appropriately prequalified and performance feedback is incorporated into selection decisions. Help ensure development and bid packages are complete, accurate, coordinated, and issued with sufficient detail to support accurate pricing, schedule development, contracting, and execution planning. Coordinate and participate in field diligence activities, constructability evaluations, estimate reviews, subcontractor procurement efforts, and package quality assurance processes to support accurate pricing, execution readiness, and successful project delivery outcomes. Reduce rework caused by poor document hygiene, incomplete consultant deliverables, or bid packages, missing scope definition, unclear design basis, or inadequate response to contractor RFIs. Integrate safety planning into preconstruction by ensuring project‑specific safety expectations, known site risks, temporary works considerations, and safety‑related bid inclusions are identified early enough to inform scope, means and methods sensitivity, budget, and contractor alignment. 4. Financial Management Produce, coordinate, and validate cost estimates and project budgets for PV and BESS projects. Analyze cost drivers, identify cost‑saving opportunities, support value engineering, and ensure budgets align with project objectives and execution strategy. Coordinate RFQs and RFPs, subcontractor bid leveling, descope reviews, and commercial reconciliation of contractor and vendor pricing. Collaborate with Procurement and internal stakeholders to ensure owner‑furnished equipment, subcontractor scope, vendor costs, and third‑party services are accurately incorporated into project budgets. Maintain strong Basis of Estimate discipline by documenting scope basis, assumptions, exclusions, clarifications, allowances, contingencies, pricing sources, unresolved risks, and reconciliation between estimate versions. Establish budgets for execution using disciplined cost code and cost type structures that appropriately allocate scope, commercial exposure, and controllable risk. Understand how to structure the budget so cost codes, cost types, and related attributes preserve continuity from estimate to contract value to project budget to job cost reporting and forecast updates. Carve risk appropriately into contingencies and allowances to maintain control of bid costs and execution‑period costs while preserving visibility into ownership of risk. Support procurement strategy by identifying bid packaging approach, owner‑furnished versus contractor‑furnished scope strategy, long‑lead considerations, and market constraints that may affect cost, timing, and risk. Monitor project budgets throughout preconstruction and provide clear cost‑tracking reports and updates to Delivery leadership. 5. Schedule Management Manage Preconstruction’s portion of the project schedule and maintain credible baselines tied to permitting, interconnection, procurement, contractor engagement, contract execution, notice to proceed, and key delivery milestones. Support development, review, and management of logic‑based schedules and critical path awareness sufficient to identify schedule risk, procurement interfaces, design dependencies, and execution constraints. Validate schedule realism against development assumptions, design maturity, procurement strategy, access constraints, utility requirements, and construction sequencing. Use Pivot’s schedule template as part of commercial alignment and negotiation with contractors, ensuring contractors either utilize Pivot’s template or integrate their schedules into it in a manner that allows consistent monitoring of project progress and performance across the full project lifecycle. Ensure deadlines are visible, communicated, monitored, and escalated when aged review items, delayed responses, or missed commitments threaten execution readiness. Manage handoff continuity so that schedule assumptions carried in development and preconstruction are preserved or explicitly revised before execution. 6. Compliance Management Support integration of prevailing wage and apprenticeship requirements, domestic content, FEOC, safety, QA/QC, and other compliance‑related obligations into bid packages, contract exhibits, contractor expectations, and execution planning. Help ensure compliance‑related contractual requirements are documented, traceable, and properly incorporated into contract packages and handoff documentation. Coordinate with Compliance, Legal, Project Management, Procurement, and other stakeholders to surface gaps early and support clean implementation through execution. Remain capable of understanding policy changes, regulatory changes, incentive‑program changes, and evolving compliance requirements, and incorporate those changes into scope definition, Basis of Estimate assumptions, contract exhibits, and execution planning as needed. 7. Risk Management Maintain project risk registers and support alignment with project execution plans, owner‑provided information, design basis, contractor proposals, and commercial terms. Identify, document, and communicate scope, schedule, design, procurement, budget, compliance, and contractual risks early enough to support mitigation rather than reaction. Ensure project scope and design basis are sufficiently defined to be priced, negotiated, engineered, and built prior to full preconstruction commitment. Evaluate site conditions, client goals, utility requirements, permitting constraints, package completeness, and other deal elements that may affect constructability, contract strategy, budget, and schedule. Support consistent application of approved business and risk positions and ensure prompt escalation of material departures from standard terms or expected project assumptions. Where appropriate, support integrated delivery strategies that bring contractors or trade partners into the process early enough to reduce uncertainty, advance design coordination, and improve schedule confidence. 8. Document Management Maintain disciplined document control across RFP documents, bid sheets, estimate files, scope summaries, exhibits, decision logs, approval records, execution copies, and handoff packages. Ensure finalized documents are stored accurately and consistently in Procore and other approved repositories. Promote document consistency across departments through standard forms, naming conventions, organized records, repeatable workflows, and version control discipline. Preserve continuity from development assumptions to estimate, contract value, project budget, and execution reality through strong documentation and traceability. Technical / Commercial Standards Strong understanding of multiple project delivery methodologies, including Design‑Bid‑Build, Design‑Build, Integrated Design‑Build, CMAR, and related commercial implications. Ability to translate delivery methodology into risk allocation, contract formation, scope definition, bid packaging, procurement strategy, and execution planning. Understanding of job costing methodologies and budget architecture sufficient to set projects up for accurate cost tracking, forecasting, contingency control, and execution reporting. Ability to create, review, or manage logic‑based schedules with enough rigor to identify critical path risks and schedule‑driven commercial exposure. Ability to review estimates and commercial packages with Basis of Estimate discipline. Ability to evaluate constructability, design maturity, scope completeness, and package readiness for pricing and contracting. Ability to support commercial negotiations with an understanding of how T&C, SOW, specifications, assumptions, exclusions, schedule commitments, procurement strategy, cost codes, and cost types interact. Behavioral / Judgment Standards Protect relationships while protecting Pivot’s commercial and operational interests. Operate effectively when facts are incomplete and risk must still be assessed. Distinguish facts, assumptions, interpretations, risks, and unresolved issues. Use process, documentation, and decision logs as control mechanisms. Escalate risk early rather than late. Make commercially and operationally sound recommendations, not just administrative observations. Maintain professionalism, clarity, and discipline during fast‑moving bid turns and negotiations. Preserve continuity from estimate to contract to project handoff without loss of intent or information. Manage predictable, repeatable delivery outcomes through structure, judgment, and follow‑through. Required Competencies 3–7 years of relevant experience in estimating, cost analysis, preconstruction, project management, commercial management, or related delivery functions supporting commercial solar and/or BESS projects. Experience leading field diligence efforts, coordinating site assessment teams, and managing development‑phase due diligence activities for corporate pipeline, community solar, commercial solar, and energy storage projects. Experience participating in contractor engagement, bid review, cost evaluation, or contract review workflows. Ability to understand technical documentation related to renewable energy projects, including drawings, specifications, interconnection materials, utility requirements, permitting documents, civil and electrical scopes, and commercial exhibits. Working knowledge of project management software, job costing software, ERP platforms, and related workflows used to support budget setup, cost control, forecasting, and reporting. Ability to work with reporting tools, dashboards, and basic analytics needed to evaluate project cost, schedule, and commercial information. Strong organizational capacity to manage multiple opportunities with competing deadlines and shifting priorities. Strong communication and interpersonal skills. Ability to work independently and cross‑functionally with limited day‑to‑day direction. Preferred Competencies 3+ years of experience in solar and/or BESS preconstruction, estimating, commercial management, design coordination, project management, or construction management. Experience in DG and/or small utility‑scale renewable project delivery. Experience with Procore, Bluebeam, estimating tools, job costing software, ERP platforms, and BI or analytics/reporting workflows. Experience supporting owner‑side IPP, EPC, or design‑build project delivery organizations. Familiarity with prevailing wage, domestic content, FEOC, QA/QC, safety, and related project compliance considerations. Core Capabilities Highly organized and detail‑oriented. Strong sense of ownership and follow‑through. Able to manage multiple priorities without losing control of detail. Disciplined in process, documentation, and communication. Comfortable working across departments and levels of leadership. Able to maintain professionalism and accuracy in fast‑moving negotiations. Strong judgment regarding escalation, issue tracking, and workflow discipline. Committed to consistency, clarity, and high‑quality output. Success Measures Field diligence activities, site assessment deliverables, and development‑phase evaluations are completed on schedule and with sufficient rigor to validate project feasibility and commercial alignment. Projects enter EPC contracting and execution with clear scope, validated assumptions, documented risks, aligned schedules, and strong handoff continuity. Estimates are suitably documented, commercially sound, and appropriate for internal decision‑making, financial modeling, contract formation, and budget development. Basis of Estimate documentation is clear, current, and traceable across estimate revisions. Budgets are structured for execution using cost codes, cost types, contingencies, and allowances that reflect contract obligations, reporting requirements, and ownership of risk. Bid packages, contract documents, and supporting records are complete, accurate, and organized. Key commercial, schedule, and compliance risks are identified early and escalated in time to influence outcomes. Handoff packages to Project Management are complete and preserve negotiated terms, assumptions, exclusions, clarifications, unresolved issues, and budget logic. Document control, approval routing, and execution records are accurate and reliable. Internal stakeholders view Preconstruction as a disciplined, value‑adding function that improves consistency, standardization, execution readiness, and cost control. For Design‑Build delivery, target cycle times for bidding, contracting, and early schedule readiness are met or deviations are clearly documented, justified, and escalated. Salary The estimated base salary range for this position is $90,000–$130,000 depending on relevant experience. Benefits Excellent health/dental/vision insurance benefits with up to 100% of premiums covered by the company. Four weeks of vacation plus employment milestone bonus vacations. Company paid life insurance and short‑ & long‑term disability coverage. Generous parental leave. 401(k) matching (after vesting period). Work from home stipend for new employees. Public transit reimbursement. PTO for volunteering in the community. Charitable donation matching up to $500/year. Professional development and educational reimbursements. EEO Statement Pivot Energy is an Equal Opportunity Employer and is committed to increasing the diversity of its workforce. We actively work to cultivate an inclusive culture that welcomes, empowers, and enables equitable career growth for employees regardless of background. #J-18808-Ljbffr Pivot Energy LLC