Director of Finance

Grade/Level: Chief Operating Officer (COO) Amount of Travel Required: Minimal Local Travel Job Type: Leadership/Management Positions Supervised: Bookkeepers and Finance Support Staff Work Schedule: Monday – Friday, with occasional evenings or weekends as needed POSITION SUMMARY/OBJECTIVE The Director of Finance is a key member of the senior leadership team responsible for the overall financial management, compliance, and fiscal health of the organization. This role oversees all financial systems, including budgeting, reporting, audits, cash flow management, internal controls, grant financial management, and regulatory compliance. Reporting to the Chief Operating Officer, the Director of Finance partners closely with executive leadership to provide strategic financial guidance, support organizational decision-making, ensure financial sustainability, and maintain compliance with all applicable financial regulations and reporting requirements. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) Financial Leadership & Strategy Lead financial management and strategic planning for the organization. Provide financial insights and recommendations to the COO, Chief Program Officer (CPO), CEO, and senior leadership team. Analyze organizational financial performance and recommend corrective actions when necessary. Support long‑term financial planning and sustainability initiatives. Review contracts and advise leadership on financial implications and risks. Budgeting & Financial Planning Develop, manage, and monitor the annual organizational budget. Oversee program, grant, and contract budgets. Prepare financial forecasts and variance analyses. Support department leaders in budget planning and development. Prepare and submit documentation for budget modifications and revisions. Financial Operations & Reporting Prepare monthly, quarterly, and annual financial statements and reports. Present financial reports and recommendations to executive leadership and the Board of Directors. Analyze balance sheet accounts, general ledger activity, and financial trends. Ensure accurate accounting and tracking of restricted and unrestricted funds. Maintain accurate financial records and documentation. Compliance, Audits & Internal Controls Develop, implement, and maintain strong internal controls. Ensure compliance with Generally Accepted Accounting Principles (GAAP) and all regulatory requirements. Coordinate and oversee annual financial audits. Manage IRS Form 990 preparation and New York State Consolidated Fiscal Reporting (CFR) requirements. Serve as the primary liaison with external auditors and regulatory agencies. Cash Flow & Banking Management Monitor organizational cash flow and maintain financial stability. Oversee banking relationships and financial service providers. Develop and maintain cash flow projections. Recommend strategies to improve liquidity and financial performance. Payroll, Benefits & Retirement Oversight Oversee payroll processes in collaboration with Human Resources. Ensure compliance with wage and hour laws and payroll regulations. Oversee retirement plan administration, including 403(b) compliance and reporting. Monitor payroll‑related financial reporting and reconciliations. Grant & Contract Financial Management Oversee financial management and tracking of grants and contracts. Ensure compliance with funding requirements and grant restrictions. Prepare and review grant‑related financial reports and documentation. Support program leadership with grant budgeting and reporting needs. Systems & Organizational Improvement Evaluate and improve financial systems, controls, and workflows. Support organizational transitions, including billing processes and system upgrades. Ensure effective integration and collaboration across departments. Identify opportunities for operational efficiencies and process improvements. Supervise, mentor, and develop finance staff. Ensure accurate and timely daily financial operations. Provide coaching, training, and performance feedback. Foster a culture of accountability, collaboration, and continuous improvement. POSITIONS QUALIFICATIONS Competency Statement(s) & Required Behaviors Strategic Thinking Leadership and Team Development Analytical Problem Solving Integrity and Ethical Conduct Attention to Detail Organizational and Project Management Skills Decision‑Making and Judgment Communication and Presentation Skills Accountability and Results Orientation Change Management Collaboration and Relationship Building SKILLS & ABILITIES Education Bachelor’s degree in Accounting, Finance, Business Administration, or a related field required. Master’s degree and/or CPA designation preferred. Experience Minimum of 8–10 years of progressive accounting or finance experience. Minimum of 2 years of nonprofit finance experience required. Minimum of 2–3 years of supervisory or management experience required. Experience with audits, budgeting, grant management, and financial reporting required. Certification & Licenses CPA preferred but not required. Other Requirements Strong knowledge of nonprofit accounting principles and financial management. Extensive knowledge of GAAP and nonprofit compliance requirements. Experience with financial systems, payroll systems, and reporting software. Advanced Microsoft Excel and financial analysis skills. Strong written and verbal communication skills. Ability to maintain confidentiality and exercise sound judgment. PHYSICAL DEMANDS The physical demands of this position are consistent with a professional office environment. The employee is regularly required to sit, speak, hear, and use hands to operate office equipment. Occasional standing, walking, bending, reaching, and lifting up to 20 pounds may be required. WORK ENVIRONMENT Work is primarily performed in an office environment with moderate noise levels. The position may require occasional attendance at board meetings, trainings, conferences, or organization-sponsored events. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary $115,000 - $140,000 annually, based on experience and qualifications. #J-18808-Ljbffr