Administrative Support Specialist

Posting Details

Classification Information
Position/Classification Title
Administrative Support Spec

Classification Type
SHRA

Position required to work during periods of adverse weather or other emergencies:
N - Not Mandatory

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Years Experience, Skills, Training, Education
Some college; or demonstrated possession of the competencies necessary to perform the work. 1-3 years working in a higher education setting

Required License or Certification

Position Overview
Primary Purpose of Position
To serve as administrative and fiscal management support for Campus Recreation, Intramural Sports and Esports. This will include, budgeting, purchase orders, submitting student EPAF's, filing, Banner finance, intramural student travel, clerical, ability to maintain and utilize office equipment, ability to explain and interpret program information and respond and compose correspondence involving questions or issues about information.

Primary Function of Organizational Unit
To provide a variety of campus recreation activities that will focus on Fitness and Wellness and Intramural Sports to contribute to a healthy lifestyle for students, faculty, and staff of North Carolina A & T State University.

Work Hours
8:00 am to 5:00 pm

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Key Responsibilities and Related Competencies
Required Competency
Problem Solving

Duties
Resolves problems and situations related to the Campus Recreation Center that would not require director's direct involvement. For example, might handle dress code violations with student workers; try to resolve duplicated calendar times; obtain quotes from various vendors. Problems are addressed in accordance with priorities, policies, commitments and program goals.

Exercises independent judgment and understands the impact of the decisions on the administrators' role and commitments. Coordinates and facilitates processes and procedural compliance with internal and external organizations, working within delegated authority from the director.

Required Competency
Budgeting

Duties
Plans and monitors the use of expenditures to meet organizational objectives and compliance; prepares Aggie Mart requisitions; prepares budget documents and reports; monitor budgets through Banner Finance.

Required Competency
Work Coordination

Duties
Facilitates the flow of work, facilitate or directs the office support activities and coordinates work with staff and external fitness instructors; maintains internal and external contacts with constituents such as class instructors, and vendors.

Required Competency
Information/Records Administration

Duties
Applies knowledge of appropriate data collection policy and procedure and programs. Compiles and assimilates, organizes, and stores printed and electronic information related to student employment, travel, po's, etc. Reviews, compiles and analyzes information to prepare monthly financial reports to include programming revenue and fitness revenue.

Required Competency
Written Communication

Duties
Responds to questions/issues that deviate from standard operating procedures by determining and consulting appropriate resources such as policies, manuals or staff. Listens and responds appropriately to information from students and staff. Develops and delivers written information to individuals to ensure that they understand the message. Responds to requests for program and procedural information. Contacts service recipients, vendors, or clients to provide or obtain information. Schedules and coordinates appointments, meetings and events.

Position Information
Working Title
Administrative Support Specialist

Competency Level
Journey

Position Number
007321

Recruitment Range
$37,833 - $43,500

FLSA
Non-Exempt

Appointment Type
Permanent - Full-time

FTE
40 hours/week, 12 months

If Time Limited, Appointment Length

Organizational Division
Student Center

Organizational Location
VC for Student Affairs

Organizational Unit
Campus Recreation Center

Posting Detail Information
Posting Number
SHRA3276

Open Date
10/01/2026

Close Date
10/16/2026

Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more;

• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• Aetna - State Health Benefits of North Carolina
• NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
• 12 Paid Holidays
• Teachers and State Employees Retirement System (TSERS)
• Optional Supplemental Plans - 401k, 403b, 457b and 457
• Employee Assistance Program (EAP)
• Campus Recreation Center Discount
• University Bookstore Discount
• and more

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.

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