Office Administrator

Office Administrator Blue Ridge Public Radio (BPR), the nonprofit public media company of Western North Carolina, is searching for an Office Administrator. The Office Administrator provides broad administrative and operational support to Blue Ridge Public Radio (BPR), with primary responsibility for supporting the CEO/General Manager, Senior Leadership Team, Board of Directors, and organizational office functions. The position serves as an administrative hub for the station, helping ensure that information, meetings, records, communications, and day-to-day activities are organized and handled professionally and efficiently. As a front-line representative of BPR, the Office Administrator regularly interacts with listeners, donors, sponsors, volunteers, Board members, community partners, vendors, and other members of the public. The position responds to and appropriately routes inquiries, coordinates meetings and organizational logistics, maintains records and files, supports Board and committee activities, assists with Business Sponsorship administration and billing, and provides administrative support for station events, volunteers, and other organizational needs. A successful Office Administrator is highly organized, service-oriented, resourceful, comfortable balancing competing priorities, and able to exercise sound judgment and discretion. This position requires someone who enjoys helping others succeed and takes ownership of the administrative details that keep a busy public media organization running smoothly. This is a full-time, exempt position reporting to the CEO/General Manager. Required Qualifications Two or more years of relevant experience in administration, office coordination, customer service, executive support, or a related role. Strong organizational and time-management skills, with demonstrated ability to manage multiple priorities and follow tasks through to completion. Excellent written, verbal, and interpersonal communication skills. Strong attention to detail and commitment to accuracy. Demonstrated professionalism, discretion, and sound judgment when handling sensitive or confidential information. Ability to work independently, take initiative, solve routine problems, and recognize when to seek guidance. Strong computer skills, including proficiency with Microsoft Office or similar productivity tools, and the ability to learn new systems and technology. Ability to work collaboratively and provide responsive, service-oriented support to colleagues and a wide range of external constituents. High school diploma or equivalent combination of education, training, and experience. Preferred Qualifications Experience providing administrative support to executives, senior leadership, Boards of Directors, or committees. Experience with meeting and event coordination, including preparing agendas, materials, and other supporting services. Experience with billing, accounts receivable, database systems, or client account administration. Compensation The salary range is $52,000 $54,000 annually, depending on qualifications and experience. Benefits Medical Insurance (80% paid) Dental Insurance (80% paid) Vision Insurance (80% paid) Short-term Disability Long-term Disability Life Insurance Paid Vacation Paid Sick Leave Paid Holidays 403(b) Retirement Plan with 5% Match Phone/Internet Stipend Employee Assistance Program (EAP) Culture Blue Ridge Public Radio (BPR) exists to provide Western North Carolinians with a deeper understanding of one another and the world - by being an essential, independent source of trusted news and cultural content. BPR is an independent, nonprofit news and media organization producing award-winning journalism and cultural programming that inspires, informs, connects, and reflects the people and places of Western North Carolina. Our two broadcast services and digital platforms reach more than 650,000 people across 14 Appalachian counties. BPR s blind initial screening process helps ensure fairness in hiring. Personal identifiers (such as name, gender, age, race, and educational institutions) are removed from initial materials so our review focuses only on each candidate s skills and experience. This is one of the ways that we actively advance diversity, equity, and inclusion across our operations. We strongly encourage applications from individuals who identify as members of traditionally underrepresented or underserved communities. Responsibilities What you ll do at BPR Essential Duties and Responsibilities Executive Leadership & Support Provide administrative support to the CEO/General Manager and members of the Senior Leadership Team as needed and directed. Coordinate calendars, meetings, appointments, and other scheduling involving organizational leadership. Assist with correspondence, documents, presentations, reports, and other administrative materials. Prepare for meetings by coordinating schedules, assembling materials, reserving meeting space, arranging technology, and managing other logistical needs. Assist leadership with special projects and administrative needs that cross departmental lines. Board & Committee Support Serve as an administrative liaison to BPR's Board of Directors and its Executive Committee in coordination with the CEO/General Manager and designated Board leadership. Maintain Board and committee calendars and rosters and coordinate meeting schedules. Prepare and distribute meeting notices, agendas, supporting materials, and Board packets. Attend designated Board and committee meetings and prepare accurate meeting minutes. Maintain organized and accessible Board and committee records in accordance with organizational recordkeeping practices. Coordinate meeting logistics, including room reservations or facility rentals, virtual meeting access, catering, technology, materials, and other arrangements. Assist with Board member communications, onboarding materials, contact information, and other administrative needs. Office Administration & Audience Services Serve as a welcoming and professional first point of contact for listeners, donors, visitors, vendors, community members, and others interacting with BPR. Answer, respond to, and appropriately route incoming telephone calls, general email inquiries, correspondence, and other communications. Receive and distribute mail, deliveries, and other incoming materials. Maintain organized electronic and physical filing systems and assist with records management, retention, archiving, and retrieval. Help ensure common office and meeting spaces are functional, professional, and appropriately supplied. Business Sponsorship Administration Provide administrative support for BPR's Business Sponsorship activities. Prepare and process sponsorship invoices, deposits, and related billing documentation in coordination with Finance and Business Sponsorship staff. Assist Business Sponsorship staff with correspondence, reports, documentation, and client service/collections needs. Help maintain accurate information across applicable financial, sales, and customer management systems. Meetings, Events & Volunteer Support Coordinate logistics for internal and external meetings, retreats, community events, donor activities, and other organizational gatherings as assigned. Arrange meeting and event spaces, catering, supplies, equipment, signage, registrations, and other logistical needs. Assist with event preparation, execution, and follow‑up. Provide administrative support for BPR's volunteer activities, including communications, scheduling, keeping records, and coordination with staff overseeing volunteer projects. Help welcome and orient volunteers and ensure they have appropriate information and resources for assigned activities. Participate in station events and special initiatives as needed. Additional duties may include: Represent BPR by attending functions Participate in on‑air fund drives and team initiatives All other duties as assigned Requirements Physically work in Asheville office (not remote) Authorized to work in the US without sponsorship Accept a background check to be performed Demonstrated proficiency with office systems (Microsoft Office preferred) English Equal Opportunity Employer Blue Ridge Public Radio is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions at Blue Ridge Public Radio are based on qualifications, merit, and organizational needs, without regard to race, color, religion or belief, sex, gender identity, sexual orientation, generation, family or parental status, national origin, age, disability, military or veteran status, genetic information or any other characteristic protected by state or federal law. #J-18808-Ljbffr