Executive Assistant

Executive Assistant

Established in Taiwan in 1974, Hon Hai Technology Group (Foxconn) is the world’s largest electronics manufacturer. Foxconn is also the leading technology solution provider and it continuously leverages its expertise in software and hardware to integrate its unique manufacturing systems with emerging technologies. By capitalizing on its expertise in Cloud Computing, Mobile Devices, IoT, Big Data, AI, Smart Networks, and Robotics / Automation, the Group has expanded not only its capabilities into the development of electric vehicles, digital health and robotics, but also three key technologies –AI, semiconductors and new-generation communications technology – which are key to driving its long-term growth strategy and the four core product pillars: Consumer Products, Enterprise Products, Computing Products and Components and Others.

Foxconn provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Foxconn complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.

The Executive Assistant plays a pivotal role in providing results-driven support to executives by focusing on clerical work, budget management, and administrative tasks related to communications and government relations. This executive assistant has experience working with a board of directors, and will be integral in supporting the corporate secretary by proposing policies, procedures, and SOPs for board management.

Education and Experience:

1. Successful completion of high school or equivalent, with potential additional specialized training or a college degree.

2. Experience requirements ranging from up to 3 months to over 7 years in a similar role.

Key Responsibilities:

1. Meeting Coordination: Organize and schedule meetings, appointments, and events for executives.

2. Document Management: Maintain and organize important documents, files, and records.

3. Board Support: Assist in preparing materials for board meetings and ensuring compliance with regulations.

4. Regulatory Compliance: Stay informed about relevant regulations and assist in ensuring organizational compliance.

5. Communications Support: Aid in drafting, proofreading, and distributing internal and external communications.

6. Event Coordination: Assist in planning and executing events, including logistics and coordination.

7. Policy Creation: Support in the creation and maintenance of organizational policies and procedures.

8. Other Delegated Responsibilities: Undertake additional tasks as assigned by the executive.

Required Skills and Competencies:

1. Proficiency in using various technologies such as computers, printers, Microsoft Office Suite, Document Management Systems, Collaboration Tools, etc.

2. Strong email management skills and ability to conduct research effectively.

3. Familiarity with virtual meeting platforms and ability to coordinate virtual meetings.

4. Excellent organizational and time-management skills.

5. Strong communication and interpersonal abilities.