Administrative Assistant - Onsite

Administrative Assistant III

Seeking an experienced Administrative Assistant III to provide administrative and operational support to the NCS/Director's Office.

Key Responsibilities

• Answer NCS phone lines and greet/direct visitors.
• Distribute mail and packages and coordinate with NCS-IT for technical issues.
• Serve as facilities point of contact and order office supplies.
• Manage calendars, meetings, conference room reservations, and room calendars.
• Coordinate meetings with internal and external stakeholders.
• Prepare and format correspondence, documents, and meeting materials.
• Maintain files and records and assist with meeting follow-ups.
• Provide general administrative support and assist with special projects as needed.

Required Skills & Experience

• Prior administrative assistant experience.
• Knowledge of standard administrative procedures.
• Data entry and ability to gather/process simple data.
• Strong organizational, time-management, and attention-to-detail skills.
• Ability to manage multiple competing priorities.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office applications.
• Ability to handle sensitive/confidential information with appropriate discretion.
• Education/training/experience equivalent to high school graduation.

Preferred Qualifications

• Experience providing administrative or executive-level support, including calendar management, meeting coordination, correspondence, and document preparation.
• Prior experience supporting senior management or working in an executive office environment.

Compensation: $22.00 per hour