School Administrative Specialist I

Salary: $24.54 - $31.41 Hourly
Location : Throughout Poway Unified School District, CA
Job Type: Full Time
Job Number: 25-0205
Site/Dept: District-wide
Opening Date: 05/29/2026
Closing Date: 6/9/2026 4:00 PM Pacific
Number of Working Months: 10.5


Description
Current Vacancies are located at Del Norte High School & Mt. Carmel High School.

40 hours per week/ 10.5 months per year

**This list will also be used to fill future vacancies that occur within this classification throughout the 26-27 school year. ** PUSD Classification Salary Range: $24.54 - $31.41 per hour

Anticipated Hiring Salary Range: $24.54 per hour (step 1) - $28.46 per hour (step 4)
Selection Procedure

Applications will be screened, and those candidates whose backgrounds best match the requirements of the position will be invited to participate in a competitive examination process, which may include any combination of the following: Training & Experience evaluation (T&E), multiple-choice question test, job-related performance exercise, and technical/ oral appraisal interview. Examination procedures are subject to change as deemed necessary by the Director of the Personnel Commission.

Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s). Selection for the position will be made from among the top three (3) ranks of candidates. The eligibility list will be used for hiring purposes in other vacancies in the same, or equivalent, job classification and will be active for six (6) months (Merit Rule 50.100.1).
BASIC FUNCTION:

Under the direction of a Principal or Assistant Principal, provide administrative assistance, and clerical and technical support as a staff team member performing a variety of independent secretarial and clerical functions.

DISTINGUISHING CHARACTERISTICS:
The School Administrative Specialist I serves as a clerical and technical support staff team member performing counseling, attendance, scheduling, and clerical support duties as dictated by school necessity. The School Administrative Specialist II serves as secretary to the principal of a comprehensive high school and coordinates the work direction of a technical support staff team in all school office function areas.

Examples of Duties
REPRESENTATIVE DUTIES:
Serve as a technical support staff team member performing counseling, attendance, scheduling, and clerical support duties as dictated by school necessity. E


Perform technology-related projects, scheduling meetings, follow-up and general project completion. E


Develop, implement, and maintain a District and school level database for collecting, organizing, analyzing, and reporting disaggregated student testing results required by local, state and federal programs. E


Research, collect, compile and edit statistical, financial or other diverse and specialized reports and other documents, utilizing department computer hardware and software systems. E


Maintain electronic files of department documents, budget information and statistical reports using a networked computer system, utilizing a variety of software applications. E


Develop and/or evaluate tools to align standards, assessment, curriculum and instruction. E


Serve as a technical resource to other employees and District departments using student information, student assessment, and data reporting systems. E


Prepare, maintain and account for attendance records and reports; communicate with staff, students, parents and others concerning student attendance; assure that District and State-mandated guidelines are met. E

Analyze a variety of data and process according to established procedures; prepare and maintain records and reports regarding tardiness, truancy, suspension, and discipline. E


Participate in various attendance-related tasks as defined by the position; communicate with students, parents, faculty, administrators and authorities regarding attendance, discipline, truancy and suspension; contact parents by phone and prepare correspondence concerning student absences. E


Refer serious attendance problems to appropriate personnel according to established procedures; assist in identifying and resolving problems of students with frequent absenteeism. E


Participate in various scheduling tasks as defined by the position; perform a variety of network support duties related to the school master schedule and student scheduling, registration and grade reporting. E


Prepare semester pre-registration materials for high school grade levels including new and incoming students, prepare course selection materials, schedules and forms for students. E


Provide and receive information related to master schedules, course codes and other changes as required. E


Perform daily operations of a high school career center; collect organize, maintain, and disseminates resource materials and information on topics such as employment opportunities and trends, careers, technical schools, colleges, universities and scholarships. E


Train, supervise, evaluate and provide work direction to student assistants. E


Register, enroll, and schedule new students and perform related duties. E


Perform clerical duties related to assigned activities; type from notes, rough draft or verbal instructions a variety of written materials including correspondence, bulletins, memoranda, calendars, requisitions, records, reports and evaluations. E


Perform related duties as assigned.



Minimum Qualifications

EDUCATION AND EXPERIENCE:
A typical qualifying background would be two years of college-level course work in computer technology and two or more years of experience in a highly computerized technical office environment. (Highly computerized technical office environment would be one in which work is done electronically to collect, manage, manipulate, analyze and distribute data in an office where the use of paper is eliminated or greatly reduced.) School district experience is desirable.

(*) SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS:
This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. A typing test will not be given. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.

Supplemental Information
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF: Personal computer-based applications such as word processors, databases, spreadsheets, calendaring and electronic mail programs.
Networked computer systems.
Database and spreadsheet applications, documents, graphs, charts and statistical reports.
Current office computer, peripheral and network hardware configurations.
Modern technical office equipment including scanners, digitizers, laser and color printers and modems.
Letter and report preparation techniques.
Receptionist and telephone techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary. ABILITY TO: Operate a computer terminal to enter data, maintain records and generate reports.
Review and verify data input and output data to assure accuracy and efficiency.
Use computer graphics for output in reports and documents.
Work as a flexible team member recognizing areas of need within a comprehensive office environment.
Train and provide work direction to others.
Compose and proofread complex technical and statistical documentation, including the use of computer authoring tools.
Communicate professionally and interface with students, staff, and the public.
Train and support other staff members in the use of software and technology packages.
Organize, maintain and accomplish multiple tasks/projects with frequent interruptions.
Understand and explain vocational and career guidance materials.
Apply bookkeeping and financial record-keeping practices to the maintenance of assigned accounting records.
Type or input data at an acceptable rate of speed. *
In accordance with Personnel Commission Rules and Regulations of Classified Service # 70.200.1, new employees to Poway Unified School District will be placed at Step 1 (Minimum Salary) of the official salary range designated for the position. Any variances in initial placement are addressed in, and shall be carried out in agreement with, this rule.
The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics.
For more information, please contact the

Title IX/Equity Compliance Officer

Associate Superintendent of Personnel Support Services,

Poway Unified School District
Poway Unified School District offers an excellent benefits package for eligible contract employees who are contracted for 20 (twenty) or more hours per week.

Benefits include:

• Retirement - CalPERS
• Holidays - 18 paid holidays per year (based on 12-month employment contract)
• Vacation - Starting at 12 days per year for 12-month employees, increasing with length of service
• Sick Leave - 12 paid sick days per year (for 12 working months)
• Medical and Prescription Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Travel Insurance
• Flexible Spending Accounts
• Wellness/Mental Health Benefit
• Flexible Benefit Plan Options

For further information regarding our benefits, please visit our website at:
01


The following supplemental questions will help us determine how well you meet the minimum employment qualification standards for this position. Qualified means that you meet the minimum qualifications found in the job description. Incomplete responses will disqualify your application or reduce the credit given for your qualifications. Please respond accurately and truthfully to all questions. Providing information that is found to be false or misleading may lead to disqualification from the selection process or, in instances where employment has commenced, may result in immediate termination. Please note: (*) Answering "See Application" or "See Resume" on any of the following questions may result in your application being disqualified from further consideration in the recruitment process. (*) Your related work experience must be clearly shown in the areas for work history on your application. (*) The information provided in answering these questions will be considered in determining whether you will move to the next step and may be used as part of a technical and experience evaluation. (*) I acknowledge that I have read and understood the above statement. (Please initial in the space provided below).
02


Please check the box that best describes your highest level of education?

• College coursework, but did not obtain a Degree
• Associates Degree
• Bachelor's Degree
• Graduate Degree (MS, MA, MBA, MPA, JD, PhD, PsyD)
• High School Graduation or Equivalent

03


A typical qualifying background for this position includes 2 years of college-level coursework in computer technology. Please list any coursework you have taken in this area and the units earned.
04


Transcripts/ Proof of degrees (higher than HS diploma) referenced here MUST be attached to your application in order to receive credit (unofficial copies/ photos are acceptable).Place your initials below to indicate that you understand that education credit can NOT be applied if you fail to attach proof of coursework/ degree in the attachments section of your application.
05


This classification requires that incumbents be skilled in typing a minimum 45 words per minute. A typing test will not be given. Applicants must certify that they have such skills. Demonstrated proficiency will be expected during the probationary period. Enter your minimum typing speed (words per minute) below:
06


Microsoft Excel: Evaluate your proficiency in Excel

• Basic (Skills to perform tasks and work with data)
• Intermediate (Skills to work with multiple sheets, create formulas, etc.)
• Advanced (Skills to use advanced techniques for analyzing and manipulating data)
• No proficiency

07


Data: Evaluate your proficiency in online databases

• End User (Receiver of data, chooses from options of canned reports)
• Intermediate (Skills to use complex queries, create custom reports)
• Advanced (Administrator permissions, builds relationships within the platform)
• No proficiency

08


Please select the answer that best describes your years of experience working in a highly computerized technical office environment. A highly computerized technical office environment would be one in which work is done electronically to collect, manage, manipulate, analyze and distribute data in an office environment.

• I have 0-1 year of this type of experience
• I have 2-3 years of this type of experience
• I have 4 or more years of this type of experience
• I do not have any of this type of experience

09


A typical qualifying background for this position includes two or more years of experience in a highly computerized technical office environment. A highly computerized technical office environment would be one in which work is done electronically to collect, manage, manipulate, analyze and distribute data in an office environment.Describe how your experience meets this requirement. Please include where you worked, how long employed at that position, and the general duties/responsibilities of the position.Please be sure that this experience is listed in the work experience section of your application.
10


Describe your training, experience or related experience with developing, implementing and maintaining databases used to collect, organize, analyze and report information. Include the name of your employer(s) and years of experience you have performing this work. If you have no experience, answer "n/a"
11


This position's duties require the ability to assemble, organize and prepare data for records and reports. Please detail your prior experience in this area. Include the type of data maintained and type of reports created. (Answering this questions "See Resume" or not providing a response may disqualify you from further consideration.)If you have no experience, answer "n/a"
12


Please check ONE box which most accurately reflects your experience working in a school district.

• I am or have been a school district employee
• I am or have been a substitute employee with a school district
• I have no experience working in a school district setting

Required Question