Project Support Coordinator

About LTT Partners LTT Partners is a PNW based technology contractor and full‑service technology partner. Since 2018, we have helped organizations across the United States design, implement, and support practical technology systems that help their teams operate better. We work across commercial real estate, schools, municipalities, and growing businesses, delivering solutions across low voltage, connectivity, cameras, access control, networking, and cloud‑managed technology platforms. Our primary vendor partners include Verkada and Meter. We are a growing company that runs lean, moves quickly, and takes our work seriously. The right person for this role will be organized, proactive, detail‑oriented, and comfortable helping multiple technical projects move forward at the same time. The Role LTT Partners is looking for an in‑office Project Coordinator to support our Technical Project Managers across active client projects. This role is based in our Bend, Oregon office and is not a remote or hybrid position. You will work closely with our Technical Project Managers to help track project timelines, budgets, deliverables, documentation, schedules, materials, permits, orders, travel logistics, client updates, action items, and closeout requirements. The role is ideal for someone who is highly organized, strong in written communication, comfortable with spreadsheets and project tracking, and interested in supporting field‑based technology projects from kickoff through closeout. You will not be expected to independently run every project on day one, but you will be expected to take ownership of the details that keep projects from slipping. Your job is to help the Technical Project Managers stay organized, informed, and ahead of issues before they become bigger problems. What You'll Do Support Technical Project Managers with project planning, scheduling, budget tracking, documentation, permitting, ordering, travel coordination, and closeout. Track project timelines, deliverables, dependencies, open items, deadlines, and next steps across multiple active projects. Maintain internal project trackers, spreadsheets, project calendars, file structures, and documentation systems. Help prepare project documentation, meeting agendas, meeting notes, status reports, client updates, and internal project summaries. Coordinate communication between Technical Project Managers, field technicians, subcontractors, vendors, clients, and internal team members. Follow up on action items to make sure tasks are completed on time and nothing falls through the cracks. Support bidding and estimating workflows by helping organize scopes, materials, assumptions, vendor quotes, client information, and project details. Assist with project ordering by helping track equipment, materials, purchase details, delivery timelines, vendor updates, and order status. Assist with permitting by helping gather required information, track permit status, coordinate with municipalities or permitting contacts, and keep Technical Project Managers informed of deadlines or issues. Coordinate project‑related travel, including booking flights, hotels, rental cars, and other logistics for Technical Project Managers, field technicians, and project teams. Assist with installation coordination, including scheduling, material readiness, site details, subcontractor coordination, field updates, travel logistics, and project documentation. Help identify project risks, missing information, schedule conflicts, budget concerns, documentation gaps, permit delays, order issues, travel conflicts, or client communication problems. Assist with change order tracking, support requests, warranty items, punch lists, as‑builts, closeout documentation, and final handoff materials. Organize and maintain accurate project files, including proposals, drawings, permits, orders, travel details, photos, device lists, meeting notes, vendor information, and client documentation. Support internal process improvement by helping maintain templates, checklists, trackers, and project tools. What Success Looks Like Technical Project Managers have accurate information when they need it. Projects stay organized, documented, and easy for the team to understand. Open items, deadlines, permits, orders, travel logistics, and dependencies are tracked and followed up on. Project files, budgets, schedules, permits, orders, travel details, and closeout materials are clean and complete. Clients, vendors, subcontractors, and internal teams receive clear and timely communication. Risks, delays, missing details, permit issues, order delays, travel conflicts, and scope issues are flagged early. The team trusts you to own the details, follow through, and keep projects moving. Requirements 1+ years of project coordination, project support, operations, administrative, construction coordination, technology coordination, travel coordination, or related experience. Must be able to work in‑office in Bend, Oregon. Strong organizational skills and the ability to manage multiple priorities across several active projects. High attention to detail, especially with schedules, documentation, budgets, permits, orders, travel logistics, meeting notes, project files, and follow‑up items. Strong written and verbal communication skills, including professional communication with internal teams, vendors, subcontractors, and clients. Comfort working with spreadsheets for tracking budgets, schedules, deliverables, materials, permits, orders, travel details, and project status. Ability to follow up consistently with internal teams, vendors, subcontractors, clients, municipalities, permitting contacts, and travel providers. Proficiency with common productivity and collaboration tools such as Google Workspace, Microsoft 365, spreadsheets, shared drives, project tracking tools, and communication platforms. Ability to learn technical project details and ask good questions when something is unclear. A proactive, ownership‑minded approach to work. You should be the kind of person who notices when something is missing and follows through until it is resolved. Nice to Have Experience in low voltage, construction, electrical, AV, security, access control, networking, telecom, IT, or another field‑based technical environment. Experience supporting Technical Project Managers, project managers, field teams, subcontractors, or client‑facing delivery teams. Experience supporting bids, estimates, proposals, project budgets, purchase orders, permits, travel logistics, or change orders. Familiarity with systems such as Verkada, Meter, Meraki, Ubiquiti, cameras, access control, switches, Wi‑Fi, structured cabling, or other cloud‑managed technology platforms. Experience in a small or mid‑size company where people wear multiple hats and move quickly. Associate or bachelor's degree in business, communications, information technology, construction management, or a related field, or equivalent practical experience. Who You Are You are organized, reliable, and detail‑oriented. You communicate clearly and professionally. You like creating order out of moving pieces. You are comfortable following up with people without waiting to be asked. You can manage details without losing sight of the bigger project. You are curious about technology and willing to learn. You take ownership seriously and do not let open items disappear. You understand that good coordination directly affects project quality, client trust, team efficiency, and company margin. Why LTT Partners LTT Partners is a growing company where strong people can have real impact. You will work closely with Technical Project Managers, vendors, subcontractors, and clients to help deliver real projects that matter. This is a strong opportunity for someone who wants to build a career in project coordination, technology delivery, operations, or project management inside a company that values ownership, reliability, and practical execution. LTT Partners is an equal opportunity employer. #J-18808-Ljbffr LTT Partners