Special Event Assistant

Part-Time Events Assistant

PTR Global is seeking a Part-Time Events Assistant to support a leading enterprise organization with event coordination, sponsorship management, budget tracking, and day-to-day operational support.

This is an excellent opportunity for someone with event planning, administrative, marketing, or office coordination experience who enjoys working in a fast-paced environment and keeping projects organized from planning through execution. The ideal candidate is highly detail-oriented, proactive, and comfortable managing multiple priorities simultaneously.

What You'll Do

Event Coordination & Execution

• Support the planning and execution of internal and external sales events
• Assist with team meetings, customer events, and regional programs
• Coordinate logistics, timelines, and cross-functional communication to ensure successful event delivery
• Provide onsite event support as needed

Sponsorship Management

• Assist with sponsorship requests and approvals
• Coordinate ticket allocations and attendee logistics
• Support sponsorship-related marketing and advertising deliverables
• Track sponsorship commitments and event deliverables

Budget & Administrative Support

• Assist with expense tracking, reconciliation, and documentation
• Support audit requests and reporting needs
• Partner with finance and procurement teams as necessary
• Maintain inventory of office supplies and event materials

Operational Support

• Manage and maintain team sales calendars
• Coordinate meetings and scheduling across multiple stakeholders
• Gather project updates and cross-functional information
• Draft team communications, updates, and meeting materials
• Maintain trackers, reporting tools, and documentation

Qualifications

• Previous experience supporting events, marketing programs, administrative operations, or project coordination
• Strong proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook, Teams)
• Experience with event management platforms such as Cvent, Stova, EventAirs, or similar tools preferred
• Exceptional organizational and time-management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• High attention to detail and follow-through
• Ability to work independently with minimal supervision after onboarding

Compensation & Benefits

• Hours: 20 hours per week
• Schedule: Tuesday–Thursday, 8:00 AM–4:00 PM
• Location: Onsite (required)
• Duration: 6-month contract with potential extension
• Travel: Occasional onsite event support may be required
• Work Authorization: Must be eligible to work in the U.S. (no sponsorship available, no C2C)
• Benefits: Medical, Dental, Vision, and 401(k) after 60 days, plus applicable PTO and sick leave per state/local law
• Pay Range: $30-35 per hour (W2)

The specific compensation for this position will be determined by several factors, including the scope, complexity, and location of the role, as well as the cost of labor in the market; the skills, education, training, credentials, and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits, including medical, dental, vision, and 401K contributions, as well as PTO, sick leave, and other benefits mandated by applicable state or localities where you reside or work.

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