Administrative Assistant

Job Description

Job Description

We exist for one reason and one reason only. To save our clients time. We believe their time has value, and far more value than our small convenience fee. We strive to get our clients in and out in less than five minutes. Sometimes it takes a few extra, if they have multiple things to do, but for tags, titles, registrations, renewals and most common State of Alaska DMV forms, we are the very embodiment of fast, quality customer service. Job description Administrative Assistant Are you looking for a supportive and motivating work environment? Do you thrive in a place where your contributions truly matter? If so, we want you to join our team! We are seeking a highly motivated, experienced Administrative Assistant to provide essential support to our management team. By joining UMV, you will become a key member of a community focused company and contribute to a culture that values exceptional service and teamwork. Enjoy benefits such as healthcare, shared employee ownership, paid time off, a 401K with matching, and opportunities for professional growth! What you will be doing: Assist with administrative tasks for the President, VP of Operations, HR Manager and Finance Manager

Manage calendars, schedule meetings and take/distribute meeting minutes

Coordinate travel

Coordinate and oversee community/business events

Assist HR with the hiring process and onboarding employees

Collaborate with our advertising agency and vendors

Assist with report creation, consolidation and distribution

Occasionally work in the branch lobby, greet customers and perform basic vehicle transactions

Manage additional tasks as assigned

Minimum Qualifications & Physical Requirements: At least 18 years of age

High school diploma or equivalent

Able to pass a background check

Have a valid

Alaska

Driver's License or ID, with a clean driving history

Reliable and punctual

Professional in appearance and communications

Comfortable with variable daily workloads and pace

Highly proficient in all aspects of the Microsoft Office Suite including SharePoint

Demonstrated experience successfully engaging with senior levels of management

Demonstrated exceptional written and interpersonal communication skills

Comfortable working autonomously, overcoming challenges and finding solutions

Well organized and have shown the ability to effectively handle multiple tasks simultaneously and changing priorities

Able to react with appropriate urgency to situations that require a quick turnaround

Experience in handling monetary transactions

Anticipate needs and take initiatives to find solutions

Ability to travel locally and occasionally throughout Alaska

Able to type 40 WPM

Capable of standing and sitting for long periods

Able to lift 50 lbs. regularly

Schedule/Location: Monday - Friday

Occasional Saturdays supporting community/business events

Primary work location will be in the UMV Wasilla branch

Compensation: Up to $25 an hour DOE

Potential annual performance bonus

Mileage reimbursement

*Starting pay will be determined by experience and qualifications. Benefits: Paid Time Off/Sick Leave

Paid Holidays

Healthcare

Dental

Vision

401K with 4% match

Referral Program

Equity ownership with potential dividend payments

With our

“FIERCE”

values, we aim to provide the most exceptional, upbeat, and empathetic customer service to Alaskans so they can enjoy their lives in this beautiful state we call home. Find the Yes

- Challenge accepted! - Willing to take on difficult projects, deadlines and tasks. Always go one step further for the clients.

Innovative

- Creative Solutions - Find, design and create new pathways to success. Embrace new opportunities to provide additional services or business lines.

Empath

- We Care - About our employees - About our clients - About our Community - And about the challenges they all face.

Respect

- Extend Grace -Honor yourself and others with a humble and appreciative demeanor.

Consistency

- Right Way Always - The achievement of a level of performance that does not vary greatly in quality over time.

Excellence

- Strive for Perfection - Everything we do is with maximum effort and quality, including opportunities for improvement.

Career and Development Opportunities: Additional training and classes for professional growth

To apply, submit a resume and two professional references.

Join UMV and be part of a team that values exceptional service, teamwork, and a positive work environment!