TEMP Engineering Office Coordinator (Immediate Availability)

Join the dynamic and diverse team at La Jolla Beach & Tennis Club, Inc., where tradition meets opportunity. Our family of properties includes the iconic La Jolla Beach & Tennis Club, a private oceanfront club with world-class tennis courts and direct beach access; the inviting La Jolla Shores Hotel, a beachfront getaway beloved for its relaxed coastal charm; and the internationally acclaimed Marine Room, celebrated for its fine dining and dramatic surfside views. These landmark destinations are cherished La Jolla institutions, built on a legacy of family values, exceptional service, and a deep commitment to our community. As part of our team, you’ll enjoy a supportive and collaborative work environment, competitive pay, outstanding benefits, and the chance to grow your career in a setting as inspiring as the coastline we call home. Whether you’re starting your career or ready to take it to the next level, we’re passionate about helping our employees thrive in one of California’s most beautiful destinations. What we offer: Free daily meal and salad bar Benefits including: Medical, Dental, Vision, 401K (based on employment status) Paid vacation, sick, and holiday time Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining! Property retail shop and hotel discounts $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club What we ask: Consistently provide professional, attentive, and genuinely friendly service Promote and follow LJBTC, Inc's Signature Service standards and requirements to ensure a lasting impression of exemplary service resulting in satisfied and loyal members and guests Hourly Rate $25.00 Summary Writes scopes, gets bids and works with directly vendors on projects Schedules appointments, gives information to callers, and otherwise performs clerical work, administrative and business duties. Follows AAA 4 Diamond Service Standards. ESSENTIAL DUTIES AND RESPONSIBILITIES: Updates and maintains record and schedules all routine maintenance items for the hotel including rooms PM logs, inspections, readings, equipment PM’s, daily checklists. Coordinates outside vendors to complete items not conducted by in-house staff. Maintains and updates all vendor information including maintenance contracts, insurance certificates, contact information, and scope of work. Works closely with all departments and coordinates work scheduled in house and via outside contractors as assigned. Puts together scopes of work, solicits bids from vendors and coordinates projects. Acts as project coordinator for projects and capital expenditures as assigned. Works closely with tenants at Playa Del Oro Apartments and FWK building to ensure that tenant needs are met with respect to maintenance and upkeep. Manages all cleaning contracts for both buildings. Acts as project coordinator for tenant improvements and major repairs. Reviews and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Composes, types and makes copies of routine correspondence and other printed materials. Maintains correspondence, files and other records. Prepares outgoing mail. Answers telephone and gives information to callers or routes call to appropriate person and places outgoing calls. Keeps engineering shop bulletin board(s) updated on company and department activities. Keeps Engineer locker room updated and restocked with forms and supplies. Compiles and types statistical reports. Files and tracks all project costs. Attends Engineering Department meetings; records and generates the minutes. Places orders for parts and materials when requested. Tracks purchase orders and division budget. Compiles yearly and end of the month budgets and reconciles with actual expenses Compiles vacation and readies employee status change forms. Maintains employee timekeeping records. Keeps office in a clean and organized manner. Other duties may be assigned. OUTCOME The overall maintenance of the guest room and the facilities influence guest and co-employee impression of the total organization. Clean, well-maintained guest rooms, facilities and equipment will contribute to guest comfort and satisfaction. Working with the engineers by managing administrative work load and projects and providing support services will assist engineers in quickly handling property maintenance needs. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B.A.) from four year college or university; or one to two years related experience and/or training; or equivalent combination of educational experience. LANGUAGE SKILLS Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions in English from managers, clients, employees, customers, and the general public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS Must have valid California Drivers License. OTHER SKILLS and ABILITIES Ability to work in an efficient and professional manner with limited supervision. Must be able to use a word processing software such as WordPerfect or word, some Data Base program (i.e. DBase IV, Access), and also have skill with a spreadsheet program.(Excel or Lotus) Ability to type 45 WPM. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must constantly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORKING CONDITIONS ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate although may be loud at times when power equipment is being used. The employee is responsible for taking action to perform the task safely. The La Jolla Beach & Tennis Club is committed to ensuring a safe work environment for all employees. In compliance with federal “Right to Know” requirements, the company freely discloses this information so that all employees are informed about potential hazards in the work place. We encourage all employees to immediately report any known or potentially dangerous hazards to management. INTERACTION Employees in this position interact daily with all the maintenance and front desk personnel, frequently with vendors, administration, accounting, housekeeping, and the kitchen departments. Occasionally, this position requires guest interaction. Employees must have the ability to communicate and work with the many departments along with designated guests. SCHEDULING Must be available to work holidays and weekends. This company operates seven days a week, 24 hours a day. Shifts will generally be rotated, as much as possible to be fair to everyone. Be aware that at times it may be necessary to move you from your accustomed shift if business or task assignments demand. At times it may be necessary to move you from your accustomed shift if business or task assignments demand. In addition, it should be understood that business needs determine the number of hours that you work. LJBTC INC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Join our team and enjoy a range of benefits designed to support your well-being and career growth. Our perks include a free daily meal, employee discounts, and comprehensive medical, dental, and vision insurance. We offer career growth opportunities, 401K matching, and paid vacation, sick leave, and holiday time to ensure a balanced and rewarding work experience. Explore exciting opportunities with us and become part of a team that values your success! La Jolla Beach & Tennis Club is a fifth-generation, family-owned and operated company dedicated to the operation of a 21-acre beachside resort. The resort encompasses three properties, including the exclusive 90-room La Jolla Beach & Tennis Club, the 128-room La Jolla Shores Hotel and the award-winning Marine Room restaurant. Resort amenities include 13 championship tennis courts, 5 pickleball courts, a nine-hole Par-3 golf course, two swimming pools, three oceanfront restaurants and cocktail lounges, and one of Southern California’s only private beaches