Project Controls Specialist

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water.

We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

If you share that vision, even if you don't meet every requirement listed, we'd still love to hear from you. We value potential and diverse perspectives as much as experience. Let's explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott MacDonald in North America.

Mott MacDonald is looking to hire a motivated, independent, and organized team player for a Project Controls Specialist position. This position will help support any of our many sectors throughout the Northeast. Our sectors include Aviation, Buildings, Energy, Highways, Bridges, Rail, Tunnels, Water, and Environment. This position could be in any office in the New York City, Iselin, Westwood or Boston location.

Mott MacDonald is looking to hire a motivated, independent, and organized team player for a Project Controls Specialist position. Our sectors include Aviation, Buildings, Energy, Highways, Bridges, Rail, Tunnels, Water, and Environment. This position will help support any of our many sectors in New York City. Projects are in various stages including planning, studies, concept development, design and construction.

This position is in our New York City Office in a dynamic environment. Site visits will be required.To perform this job successfully, an individual must be able to perform the essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.The requirements listed below are representative of the knowledge, skill, and/or ability required.

The Project Controls Specialist will have the following responsibilities:

• Assist in development of project WBS structures, budgets, resource forecasts, risk registers, and standardized internal forms
• Monitor and report on project planned spend, actual spend, and estimate to complete.
• Compile data, analyze, and report on project costs, profits, and budget trends.
• Perform data validation and quality checks on project commercial documents.
• Facilitate and support completion of internal quality and reporting requirements.
• Evaluate and interpret project schedules.
• Generate cost estimates and quantity takeoffs.
• Perform quality checks and evaluation of contractor pay applications.
• Perform contractor change order assessments
• Subconsultant Management
  
  • Perform quality checks and facilitate processing of subconsultant invoices.
  • Track and monitor subconsultant progress against budgets.
  • Facilitate budget reallocations across multiple firms on major projects.
  • Initiate and manage purchase orders.
  
  
  
• Change Management
  • Develop recovery and mitigation plans and manage the execution of the plans.
  • Create and manage change orders.
  • Facilitate development of scope and cost documents across internal and external (subconsultant) project teams.
  • Compile Mott MacDonald and client specific change management documentation.
  • Oversee change order submittal, negotiation, and approval processes.
  
  
  
• Prepare ad-hoc reports for distribution.
• Interact with internal and external project teams to address project needs and resolve issues.
• Communicate with Project Controls teammates and collaborate as needed.

The Project Controls Specialist may also have the following responsibilities:

• Provide bid stage proposal support, to include assisting in development of fee proposals.

• Manage contract amendment process. Assist in creating submittal documents, collect and/or develop necessary inputs.
• Support Project Managers in the contract auditing and negotiation processes.
• Attend meetings and prepare meeting notes/minutes as well as produce materials for meetings.
• Perform project document control and review of submittals for compliance.
• Other duties as necessary.

The ideal Project Controls Specialist will have the following skills and experience:

• Bachelor's degree
• 5 years or more working in a project controls environment, preferably with some on-site experience
• Experience working in an engineering consulting environment, either from a client or consultant perspective
• Strong command of Excel
• Capable of tracking budgets and deliverables against overall project requirements
• Exceptional organizational skills with the ability to manage deadlines across multiple projects at the same time
• Excellent written and verbal communication skills
• Ability to read and understand project schedules preferred
• Ability to be flexible and work both autonomously and within a team

Benefits & Reward

At Mott MacDonald, our employees have a stake and a voice in our business, providing them with a direct connection to our success through our personal and group performance bonuses. We provide a comprehensive benefit package that includes 401k, medical, dental and vision insurance, short-term/long-term disability, paid holidays, PTO, parental leave, and company paid life insurance.

Individual pay is determined based on several factors such as work location, education, experience, and unique skills.

The expected salary for this position is $113,000 - $138,000.

Collaboration at Our Core
At Mott MacDonald, we believe great ideas happen when we're together. Our hybrid approach centers on an in-office culture, with most of your time spent collaborating face-to-face and a minimum of three days per week in the office. We balance flexibility with connection, so you and your manager can choose how to meet client, team, and personal commitments.

Equal opportunity is the law.

We seek to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.