Facilities Coordinator

Location: 1419 Cornwall Ave., Bellingham, WA 98225, United States Base Pay: $35.00 - $37.00 / Hour Employee Type: Regular Full Time Position Open Date: 07/09/2026 Position Close Date: 07/23/2026 Interested in making a difference in your community while building a career? Join our team as a Facilities Coordinator! WHO WE ARE: For 60 years, Opportunity Council has worked throughout Northwest Washington to build just, equitable communities through service, investment, and collaboration. Our mission is to help people improve their lives through education, support, and direct assistance while advocating for just and equitable communities. Part of a national network of Community Action Agencies, we are dedicated to helping people help each other and themselves—building a community where everyone has the chance to thrive and contribute. OUR VALUES: At Opportunity Council, our values guide everything we do. Collaboration, respect, integrity, passion, and learning shape how we show up for each other and for our community. We’re also committed to weaving diversity, equity, and inclusion into every part of our work—from the help we offer in the community to the kind of workplace we create for our staff. To learn more about us and our work, visit our website: WHAT YOU WILL DO: The Facilities Coordinator provides day-to-day coordination and supervision of facilities operations, maintenance staff, and fleet management for Opportunity Council-owned and managed properties. This position works under the direction of the Assistant Director of Real Estate Operations and is responsible for ensuring buildings, sites, and vehicles are maintained in safe, functional, and compliant condition, with safety and security as top priorities. The Facilities Coordinator supervises facilities staff, including assigning work, scheduling, coaching, and conducting performance evaluations, and coordinates the work of contractors and vendors in accordance with agency policies and procedures. This role maintains preventative maintenance schedules, prioritizes maintenance and repair activities, and supports inspections, safety drills, and emergency preparedness efforts. The Facilities Coordinator serves as the Facilities representative on the agency Safety Committee and as a primary operational liaison with external safety and emergency response partners. On occasion, this position may perform hands‑on maintenance tasks in addition to administrative, coordination, and supervisory responsibilities. WORK SCHEDULE: Monday through Friday, 8am-4:30pm ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Supervises Facilities staff, including conducting performance evaluations, scheduling work, assigning tasks, and providing coaching and feedback in alignment with agency policies. Responsible for the development and management of preventative maintenance calendars. Ensures all required inspections/maintenance of fire alarm systems, elevator operations, HVAC maintenance, security systems, boiler systems, and any other required inspections are performed in a timely manner and records distributed to proper entities. Develops, implements and monitors daily, weekly and monthly work schedules to ensure all maintenance tasks are completed in a timely manner and to a high standard. Coordinates technician’s daily schedules in Appfolio. Coordinates and administers vendor contracts and service agreements, including monitoring performance and compliance, in accordance with agency procurement procedures. Develops scope of work and cost estimates for major property damages and special projects to assist in managing property budgets and identifying alternative funding sources. Maintains an inventory of regularly needed items to sustain operations at all buildings. Coordinates contractors providing janitorial, grounds keeping, roof/gutter cleaning, pest control and other regular services, and inspects the work to make sure it is being performed to a high standard. Ensures all building floor plans, Operations and Maintenance Manuals, and Capital Needs Assessments are current and accurate. Ensures that proper procurement procedures are followed and documented including formal bids. Ensures that safety drills (fire alarms, building lock‑downs) are performed on a regular basis. Monitors all buildings at least monthly for safety, housekeeping and wear and tear, and makes appropriate corrections as needed. Provides operational input, cost estimates, and facilities data to support monthly and annual budget planning and asset management activities. Oversees maintenance of a vehicle fleet of approximately 45 vehicles. Oversees management of the OC’s Bed Bug Prevention program. In collaboration with Property Managers, plan and coordinate vacant unit turns and track costs of damage for tenant charges and potential reimbursement through mitigation fund sources. Unit turnover timeline is no more than 30 days from vacancy date. Assists with grant proposals and responds to RFPs for facilities development and operations and maintenance funding. Coordinates implementation and ongoing maintenance of safety and security practices at Opportunity Council properties, including maintaining and updating the Risk, Safety, Security, Emergency and Crisis Management Plan in alignment with established agency policies. Maintains working relationships with external agencies (for example, police, sheriffs, and fire departments) related to facilities operations, safety, and emergency response. OUR IDEAL CANDIDATE WILL HAVE: Relevant Bachelor's degree, or equivalent combination of education and experience 3 years of experience in related field of building/facility maintenance Direct experience with supervising staff Valid Washington State driver’s license and five-year driving history within Opportunity Council’s Auto Insurance Standards. We place a strong value in hiring individuals with lived experiences of poverty and/or homelessness or who have previously participated in Opportunity Council programs or other social services. OUR BENEFITS PACKAGE: We offer a comprehensive benefits package designed to support your well‑being, growth, and work‑life balance. Paid time off earned on an accrual basis (vacation, sick, personal, holidays) Paid time off for wellness needs Employer‑paid holidays Employer‑paid HDHP and low‑cost traditional health care options HSA and FSA plans, subject to plan terms Eligibility for critical illness insurance coverage 403(b) Retirement plan with employer contribution Eligibility for health coverage for legal dependents Eligibility for employee/family dental and vision coverage Voluntary benefits such as life insurance, long‑term disability, and long‑term care and personal legal services ABOUT WHATCOM COUNTY: Working with Opportunity Council in Whatcom County is more than just a job, it’s a chance to be part of something bigger. Surrounded by the natural beauty of the Pacific Northwest, our community is rooted in compassion, collaboration, and a shared commitment to positive change. Whether you're supporting local families, advocating for equity, or building programs that uplift our neighbors, you'll find purpose and connection here. Join us in building a stronger Whatcom County where everyone has the chance to thrive and contribute. We believe our team should reflect the communities we serve. That’s why we strongly encourage people of color, LGBTQIA+ individuals, Veterans, and people with disabilities to apply. Opportunity Council is proud to be an Equal Employment Opportunity employer. We do not permit discrimination based on race, creed, color, national origin, gender, gender identity or expression, sexual orientation, religion, marital or family status, pregnancy, military or veteran status, age, genetic information, disability, use of a service animal, or any other status protected by law. #J-18808-Ljbffr