Administrative Specialist

Job Description

Job Description

The City of La Vista is committed to serving our community with excellence and a focus on positive engagement. We are seeking a part-time Administrative Specialist who embodies a strong work ethic, a customer-first mentality, and the ability to thrive in a collaborative environment. This individual will play a key role in supporting the day-to-day operations of the La Vista Public Library , performing various administrative functions and delivering exceptional customer service. See the attached job description for full details on responsibilities and qualifications.

What You Will Be Doing:

• Answering phones and providing helpful, professional customer service to city residents, employees, vendors, and library visitors.
• Processing purchase orders, invoices, travel requests, and other important administrative transactions.
• Handling/routing incoming mail as well as preparing outgoing mailings.
• Preparing correspondence, reports, documents, and other materials—including confidential information.
• Reviewing documents for accuracy, completeness, and proper formatting.
• Compiling information and data for financial and statistical reports and assist with basic analysis.
• Keeping office supplies stocked and helping coordinate equipment repairs and maintenance.
• Jumping in on special projects and other duties when needed.

What You Bring to the Table:

• High school diploma or GED required.
• Prior hands-on administrative support.
• Basic knowledge of accounting procedures and ability to learn specialized accounting software.
• Strong customer service orientation with a positive, can-do attitude.
• Excellent communication skills, both written and verbal.
• Attention to detail while performing data input, verification, and editing tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.

This position is part-time (20 hours/week) and the regular schedule is Monday through Friday from either 8:00 am to 12:00 pm (noon) or 9:00 am to 1:00 pm.