Senior Executive Assistant

Senior Executive Assistant

This position is responsible for providing comprehensive secretarial support to assigned executives, ensuring the efficient management of daily workloads. Duties include, but are not limited to, the tasks outlined below. The Senior Executive Assistant manages a wide range of clerical and administrative functions within the executive offices, often handling situations that cannot be brought directly to the executive's attention. This role serves as a liaison between executives, medical staff, board members, major donors, associates, and the publicmaking independent decisions when appropriate and working collaboratively as part of a team to support executives effectively.

Requirements:

• Ability to handle a wide range of clerical and administrative tasks within the executive office environment.
• Excellent communication and organizational skills.
• Minimum of three years of experience in office and calendar management.
• Prior experience in a support function within a corporate or healthcare environment is preferred.

Responsibilities:

• Competencies: Leader of Self, Leader of Others, or Leader of Leaders.
• Maintain the executive's calendar by scheduling meetings and appointments as requested. Independently prioritize appointments, reschedule or decline invitations when necessary, and highlight important dates or scheduling conflicts.
• Effectively manage time based on workload demands.
• Plan, coordinate, and participate in administrative and board-level meetings, adhering to hospital bylaws, JCAHO (Joint Commission) administrative standards, board regulations, and other regulatory requirements.
• Schedule meeting rooms, arrange catering, prepare agendas, distribute materials in a timely manner, record and transcribe minutes, coordinate follow-up actions, and work directly with committee chairs.
• Provide professional and courteous reception and telephone service, determining the nature and urgency of inquiries while addressing and resolving conflicts independently whenever possible.