Executive Assistant to the Superintendent

Executive Assistant To The Superintendent

Under general direction, serves as Executive Assistant to the Superintendent and Board of Trustees. Performs highly complex, sensitive, and confidential executive-level administrative functions requiring independent judgment, discretion, and a comprehensive understanding of District operations, governance, legal compliance, and communications. Provides leadership-level support to the Superintendent, coordinates Board activities, and oversees key districtwide operational and public-facing functions.

Representative duties include:

• Serving as the primary executive support to the Superintendent and Board of Trustees, anticipating needs and independently managing priorities.
• Coordinating all aspects of Board of Trustees meetings, including agenda development, packet preparation, publication, minutes, follow-up actions, and compliance with Brown Act requirements.
• Maintaining official Board records, policies, administrative regulations, and confidential materials.
• Coordinating the process for updating and publishing Board Policies and Administrative Regulations using District approved systems.
• Preparing executive-level correspondence, reports, presentations, and communications on behalf of the Superintendent.
• Serving as a central point of contact between the Superintendent's Office, Cabinet, District administrators, staff, community members, and external agencies.
• Exercising delegated authority, as assigned by the Superintendent, to coordinate staff, manage communications, and ensure administrative matters are carried out in alignment with established direction.
• Serving as a point of contact for parents and community members, including effectively responding to and diffusing stressful or sensitive situations while representing the District in a professional and helpful manner.
• Overseeing the District's Public Records Act (PRA) request process, including coordination, tracking, compliance timelines, and responses.
• Providing day-to-day oversight and administrative coordination of student accident reports, damage and reimbursement claims, and litigation matters under the direction of the Chief Business Official.
• Overseeing District social media platforms and website content in collaboration with appropriate staff to ensure accuracy, compliance, and alignment with District messaging.
• Coordinating special projects and initiatives for the Superintendent, including confidential and time-sensitive assignments.
• Independently resolving administrative, procedural, and communication issues within established guidelines, escalating matters as appropriate.
• Scheduling and coordinating executive meetings, workshops, conferences, and travel arrangements.
• Attending Board meetings, Cabinet meetings, and other administrative meetings as required.
• Compiling and preparing annual reports, statistical data, and other executive-level information.
• Performing other related duties as assigned.