Events Associate

Job Posting Title Events Associate Hiring Department Texas Memorial Museum Position Open To All Applicants Weekly Scheduled Hours 40 FLSA Status Non-Exempt from FLSA Earliest Start Date Jul 01, 2026 Position Duration Expected to Continue Location UT MAIN CAMPUS Job Details Support Texas Science & Natural History Museum and Senior Events Program Coordinator in booking, coordinating, and executing the operational needs of events, programs, conferences, meetings, and celebrations to be held at Texas Science & Natural History Museum. Maintain communications with museum and university colleagues, outside parties, and vendors, and produce event reports. The Events Associate will assist the Senior Events Program Coordinator with the full lifecycle of private events held at the museum. They will build strong, positive client relationships and ensure successful day‑of‑event operations. Responsibilities Client intake and event coordination – manage client inquiries by phone, email, online, or in person, maintain client records, assist with supporting documentation and timelines. Determine on‑site staffing needs and communicate schedules and responsibilities. Oversee on‑site event day‑of responsibilities – supervise and administer event service areas, manage staff and logistics, oversee rehearsals, sound checks, load‑in/out, set‑up, and breakdown. Establish effective relationships with performers, vendors, and other university personnel; act as liaison with caterers, florists, entertainment, facilities services, parking, volunteers, and more. Prepare reports and identify future improvements. Required Qualifications Experience in events, including social and corporate events. Excellent interpersonal and communication abilities. Ability to maintain productive relationships with staff, clients, visitors, and vendors. Ability to learn quickly, be flexible, and apply creative problem‑solving skills. Ability to manage multiple projects simultaneously, ensuring seamless coordination from inquiry to execution. Proficiency with Microsoft Office suite. Ability to work flexible hours during events, including evenings, weekends, early mornings, and late nights. Preferred Qualifications Bachelor’s degree in Hospitality, Business Administration, Event Management, or a related field. Experience working with sales, marketing, and communications colleagues. Experience developing relationships with local vendors. Experience managing budgets and tracking expenses. Experience with Blackbaud Altru. Salary Range $48,000 annual Working Conditions Evening and/or weekend work hours required. Work at a desk and computer for extended periods. Manual dexterity required. Occasional climbing of ladders and stairs. Ability to push, pull, carry, and lift 50‑60 lbs. Equal Opportunity Employer The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all applicable federal and state laws regarding nondiscrimination. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status. Pay Transparency The University of Texas at Austin does not discriminate against employees or applicants because they have inquired about, discussed, or disclosed pay. Employees who have access to compensation information must comply with applicable disclosures and obligations. #J-18808-Ljbffr