Project Accounts Receivable Specialist

Job Description

Job Description

Benefits:

• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

What We Offer

• Competitive salary based on experience
• On site Health Club
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays

Job Summary

We are seeking a Project Accounts Receivable Specialist to join our team. In this role, you will play a key role in managing the financial lifecycle and integrity of ongoing projects, ensuring accurate job cost tracking, forecasting, timely invoicing, and efficient collections. The role acts as a bridge between project management and the finance department, ensuring projects remain on budget and accounts receivable aging is minimized.

Key Responsibilities 

• Work with a Global team. 
• Manage the financial aspects of assigned projects, tracking labor, material, and subcontractor costs against the budget.
• Collaborate with Project managers and Global Cost controlling team to ensure forecast and budgeting accuracy.
• Analyze projects to ensure revenue recognition aligns with contract terms and percentage completion method. 
• Manage project compliance, including lien waivers-W9’s, insurance certificates, and certified payrolls. 
• Perform project related month end closing activities.
• Generate project invoices, including AIA billings when required, and submitting to customer portals in a timely manner.
• Monitor aging reports to identify overdue accounts, initiating collections via phone and email to minimize bad debt.
• Research and resolve billing discrepancies, working closely with project teams and customers.
• Review and prepare project profitability reports for management.
• Work closely with Accounts Payable Accountant to ensure cost recognition.
• Review and prepare project completion journal entries.
• Verify the accuracy of transactions that have been entered.
• Support financial planning, forecasting, and cash flow management.
• Prepare Ad-hoc reports as requested.

 

Qualifications

• Bachelor’s degree in accounting or a related financial field.
• Previous experience as a project accountant, or similar position.
• 5+ years of accounting experience, ideally in logistics, construction, or infrastructure.
• Strong knowledge of construction/project -based accounting and WIP schedules.
• High level of accuracy and attention to detail.
• Strong Data Entry and Mathematical Skills.
• Advanced Excel Skills and QuickBooks Desktop experience preferred.
• Excellent attention to detail, time management, organizational, and communication skills.
• Ability to meet deadlines and manage multiple priorities in a fast-paced environment.
• Excellent problem-solving skills, flexibility, and ability to resolve disputes.