Workplace Coordinator

Workplace Coordinator

The Workplace team keeps the San Carlos office running smoothly for everyone building NEO, from the front desk to the break room to a new hire's first day. We're the team people count on to make the office just work, so the rest of the company can focus on the mission.

Be the first point of contact and go to resource for everything happening in the San Carlos office, making sure day to day office operations, events, and the new hire experience run without a hitch.

Owning front desk and visitor check in so every guest and new hire has a smooth, professional first experience

Keeping break room supplies and catering coordinated and fully stocked for meetings and daily use

Managing desk assignments and seating maps, keeping the platform accurate and up to date as the team grows

Triaging and resolving workplace Jira tickets in a timely manner so open items don't pile up

Planning and running office events, monthly birthday celebrations, and other culture moments

Coordinating with IT, HR, and Facilities on new hire onboarding logistics so every new hire has what they need on day one

Managing employee workplace perks and enrollments, like DoorDash and EV charging, accurately and on time

Highly organized and able to juggle a wide range of daily responsibilities without dropping the ball

Warm and professional, comfortable being the face of the office for visitors, candidates, and new hires

Proactive and takes ownership of whatever the office needs rather than waiting to be asked

Detail oriented, especially with things like seating maps, supply inventory, and event logistics

Strong communicator who can coordinate across IT, HR, Facilities, and outside vendors

Comfortable with ambiguity and shifting priorities throughout the day

1-2+ years of experience in an office coordinator, workplace, front desk, or administrative role

High school diploma or equivalent

Comfortable using ticketing tools like Jira and basic office software

Strong organizational and time management skills

Experience planning office events or employee engagement activities

Experience supporting new hire onboarding logistics

Familiarity with desk or seating management platforms

Team members at 1X who thrive here are builders. They move fast, own their work completely, and treat time like it's the one thing you can't get back - because it is. They say what they mean, finish what they start, and hold themselves to a standard before anyone has to ask. We push each other to be better, and we do it with honesty and respect.

$35.00/hr - $40.00/HR + Equity

Comprehensive medical, dental, and vision coverage

Generous paid time off, company holidays, and parental leave

401(k) plan with company match (100% on the first 3% of contributions, 50% on the next 2%)

Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) options

Commuter benefits (transit and parking)

Short-term and long-term disability, and life insurance

Employee Assistance Program (EAP) for mental health, financial, and personal support

Onsite snacks and catered lunches

1X is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship, age, marital status, medical condition, genetic information, disability, military or veteran status, justice system impact, or any other characteristic protected under applicable federal, state, or local law.