Customer Service Manager

Job Title

Essential Duties and Responsibilities:

Process Improvement & Systems Management

• Develop, document and maintain department procedures, work instructions and service standard.
• Identify process gaps and lead continuous improvement initiatives that increase efficiency, consistency and service quality.
• Leverage CRM and business systems to improve team effectiveness, customer engagement, reporting and operational visibility.
• Establish and maintain performance metrics and reporting tools to support data-driven decision-making.
• Collaborate with other departments to streamline workflows and improve information flow throughout the organization.

Leadership & Team Development

• Lead, coach, develop and evaluate Customer Service personnel to ensure high levels of performance and accountability.
• Establish individual and departmental goals that align with company objectives.
• Create and maintain employee onboarding, training, cross-training and development programs.
• Conduct regular performance reviews, coaching sessions and career development discussions.
• Foster collaboration, engagement and knowledge sharing within the Customer Service team.

Customer Experience & Service Excellence

• Maintain a high level of customer satisfaction through timely and effective issue resolution.
• Monitor and improve department KPIs, including response times, queue management, customer satisfaction and first-contact resolution.
• Resolve customer escalation and issues beyond representative capabilities.
• Actively participate in customer business reviews, scorecard reviews and customer engagement initiatives.
• Develop and implement customer feedback programs to identify improvement opportunities and improve the customer experience.
• Follow ISO and all other applicable procedures and company policies.
• Perform other duties as required / needed.

Technical Support & Product Knowledge

• Ensure Customer Service personnel possess the product knowledge and troubleshooting skills required to effectively support customers.
• Partner with Engineering and Quality departments to improve technical knowledge, troubleshooting capabilities and issue resolution processes.
• Drive initiatives that improve first-call resolution and reduce unnecessary escalations.

Quality & Compliance

• Participate in internal and external audits as required.
• Maintain compliance with ISO requirements and company policies.
• Assist in developing and monitoring corrective actions related to customer complaints and warranty issues.
• Support continuous improvement efforts within the organization's quality management system.

Administrative Responsibilities

• Review and approve employee timecards and schedules.
• Manage departmental staffing requirements and workload distribution.
• Review and respond to customer debit memos and claims.
• Perform other duties and assigned.

Qualifications / Requirements:

• Excellent customer care and focus; ability to assess customer needs and provide answers, paths, troubleshooting help, or methods for a positive customer experience.
• Strong cross-functional collaboration and relationship building skills.
• Strong leadership and team development skills.
• Experience working with CRM platforms such as Salesforce.
• High school degree or equivalent; bachelor's degree in business administration, business or related field preferred.
• Ability to analyze operational and customer data and translate findings into actionable improvements.
• Excellent verbal and written communication skills.
• Knowledge of quality systems, audit processes and continuous improvement methodologies.
• Proficient in Microsoft Office.
• Must have a strong sense of urgency regarding customer needs.
• Self-motivated and self-directed.

Pay range is $90k to $102K DOE

No Travel Required

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.