Legal E-Billing Specialist
Integr8staff
Legal E-Billing Specialist
Company Location Los Angeles, CA
100% On-site, Full Time
Pay Up to 75k annualized, DOE
Non-Exempt role
Work Schedule: 8:30am to 5pm (M-F)
Job Summary of the Legal E-Billing Clerk Position
Integr8staff seeks a career-minded, skilled and seasoned E-Billing Coordinator for a highly regarded, award-winning, legal firm. This individual will be responsible for full cycle e-billing, including but not limited to, performing pre-edits, distributing prebills, processing revisions, submitting and posting bills electronically through various e-billing vendor portals.
Responsibilities of the Legal E-Billing Clerk Position
- Time entry and billing for hourly, flat-fee, and contingency matters
- Understanding billable vs. non-billable time
- Preparing prebills and final invoices
- Handling billing adjustments and write-offs
- Proficient with client-specific e-billing guidelines (LEDES, UTBMS codes)
- Catching time entry errors, attention to detail
- Ensuring rate accuracy
- Reviewing narratives for compliance
- Reconciling billing discrepancies
- Familiar with basic accounts receivable (AR) processes
- Applying client payments
- Familiar with trust accounting basics (IOLTA awareness is a plus)
- Month-end billing cycles
- Working with general ledger summaries
- E-billing platforms and site administration (e.g., CounselLink, Legal Tracker, Serengeti, etc.), including maintaining timekeeper status, rates, budgets, user profiles, submitting and tracking of appeals
- Enter timekeeper rate and new matter setups for assigned billing and e-bill clients
- Review outside counsel guidelines and update billing system to ensure compliance
- Following strict client billing rules and guidelines.
Requirements of the Legal E-Billing Clerk Position
- Must have a minimum of 3+ years of legal billing experience
- Must be proficient in Aderant/ Sierra - or experience with Elite Enterprise, Elite Prolaw, or other equivalent legal billing software
- Strong Excel/MS Office skills
- Finance or Accounting degree preferred, or equivalent relevant experience
- Multi-office or large-firm billing environments
- High-volume billing (hundreds of bills per cycle)
- Deep understanding of legal billing rules (e.g., e-billing & client guidelines)
- Collections support or client follow-up
- Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP)
- Excellent attention to detail, and superb communication/organizational skills.
- Similar software experience required (such as Elite 3E).
- Experience with E-billing and appeals
Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.
Integr8staffVacancy posted 2 days ago
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