Office Assistant

Job Description

Job Description

We are looking for an organized Part-Time Office Coordinator to support daily administrative operations at an on-site office in Indianapolis, Indiana. This Long-term Contract position is ideal for someone who is looking for part-time work and enjoys creating a smooth workplace experience through dependable coordination, and strong attention to detail. The role includes managing office purchases, arranging weekly meal orders, preparing meeting spaces, and handling routine administrative tasks that help the team stay productive. This is a part-time role, two days a week on Tuesdays, and Thursdays, about 10 hours per week. Located in Downtown, Indianapolis, parking is provided.

Responsibilities:

• Coordinate weekly catering and lunch arrangements for staff and office events, ensuring orders are accurate and delivered on time.

• Maintain inventory of workplace materials and place orders for office supplies as needed to keep daily operations running smoothly.

• Prepare and submit expense documentation with accuracy and timeliness in alignment with company procedures.

• Organize conference rooms for team lunches, meetings, and other internal gatherings, including setup and post-event cleanup.

• Perform general clerical tasks such as scanning, filing, and organizing documents to support office administration.

• Help maintain a welcoming and well-organized office environment through reliable day-to-day operational support.

• Prior experience in an office support, administrative, or receptionist role.
• Ability to manage clerical responsibilities such as scanning, document handling, and general office organization.
• Comfortable handling inbound phone calls and responding professionally to visitors and staff.
• Experience coordinating catering or food orders for meetings, events, or office functions.
• Familiarity with ordering and tracking office supplies for a busy workplace.
• Strong organizational skills with the ability to manage multiple routine tasks efficiently.
• Dependable communication skills and a proactive approach to supporting an on-site team.