Accounts Payable/Payroll Specialist

Job Description

Job Description

Accounts Payable/Payroll Specialist

Location: Corporate Headquarters – Southfield, MI
Position Type: Full-Time, On-Site
Reports To: Corporate Controller

About Epic Health

Epic Health is a growing, multi-entity healthcare organization expanding operations nationally. To support this growth, we are adding an Accounts Payable/Payroll Specialist at our Southfield, MI headquarters.

This role is not a backfill but a strategic addition to strengthen our corporate finance infrastructure and support multi-entity scalability. The ideal candidate brings 5–7 years of progressive experience in accounts payable and payroll, with a strong background in ADP multi-state payroll processing, ERP automation, and advanced Excel capabilities.

Key Responsibilities

Accounts Payable (AP)

• Process and code vendor invoices across multiple entities in accordance with company policies.
• Manage weekly payment runs (checks, ACH, wires) ensuring accuracy, compliance, and timeliness.
• Maintain vendor records, W-9s, and assist with annual 1099 reporting.
• Reconcile AP subledger to general ledger, investigating and resolving discrepancies.
• Support automation and efficiency initiatives within the ERP environment.

Payroll (PR)

• Accurately process bi-weekly, multi-state payroll using ADP Workforce Now (or similar).
• Ensure compliance with federal, state, and local wage/tax laws across multiple states.
• Maintain payroll records, garnishments, benefits deductions, and PTO accruals.
• Partner with HR and managers to ensure timely and accurate employee data updates.
• Assist with payroll-related audits and reporting.

General & Cross-Functional

• Collaborate with Finance, HR, and Operations leaders to streamline workflows.
• Drive automation opportunities to reduce manual processes and increase accuracy.
• Assist with financial statement close processes related to AP and PR accruals.
• Provide reporting and analysis as requested by the Controller/Finance leadership.

Qualifications

• 5–7 years progressive experience in Accounts Payable and Payroll.
• Strong experience with ADP (multi-state payroll processing required).
• Prior experience working with ERP systems (automation/streamlining workflows preferred).
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, conditional formatting, Power Query or macros).
• Detail-oriented with strong problem-solving, organizational, and communication skills.
• Healthcare or multi-entity experience strongly preferred.

Core Competencies

• Accuracy & Compliance: Ensures all transactions are processed in accordance with GAAP, company policy, and regulatory requirements.
• Automation Mindset: Seeks opportunities to leverage ERP tools and Excel automation.
• Multi-tasking & Prioritization: Manages multiple entities and deadlines effectively.
• Collaboration: Partners with cross-functional teams in a fast-paced, growing organization.

Why Join Epic Health?

• Be part of a national expansion with real career opportunities.
• Exposure to multi-entity, multi-state healthcare operations.
• Collaborative team environment that values innovation, compliance, and efficiency.
• Competitive compensation and benefits package.