Executive Administrative Assistant

GEODIS specializes in unlocking business value in a complex world, ensuring seamless movement of goods worldwide. As a global third‑party logistics provider (3PL), we power A Better Way to Deliver for the world's top brands and manufacturers. Fuel your career with GEODIS and discover endless growth opportunities. Your role on the team Maintains executive management team members' calendars and schedules Prepares and issues communication pieces on behalf of executive management team members Assists with preparation of PowerPoint presentations Manages contract process including coordination of Company signatures, electronic and original record‑keeping, dispersal to appropriate parties, and follow‑up on external signatures Edits, compiles, and distributes quarterly packages to Board of Directors in advance of board meetings Prepares and records expense reports for executive management team members on a timely basis Ensures that an optimal level of office supplies, letterhead and envelopes for assigned management team is maintained Coordinates meetings as needed to include communicating with attendees, setting up the room, ensuring equipment and supply needs are met, and having refreshments and/or meals available as needed Ensures an adequate level of drinks and supplies are maintained in the break room and meeting rooms as assigned Provides additional administrative support to others or with other tasks as assigned Files as needed Provides back up relief to the Receptionist as needed What you need Minimum 2–3 years experience supporting executive leadership in an administrative capacity PC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint Bonus if you have Excellent written and verbal communication skills and organizational skills Ability to type 65 WPM Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manual High attention to detail Ability to anticipate needs High sense of urgency What you gain from joining our team Access wages early with the Rain financial wellness app. Free telemedical access to doctors and therapists through FirstStop Health available first day of employment! Health, dental, and vision insurance after 30 days of employment Paid maternity and paternity leave Access to career development, employee resource groups, and mentorship programs Access to employee perks like fitness class discounts and free access to a relaxation and meditation app Free financial wellness programs Opportunities to volunteer and give back to your community + more! How to apply Visit our website at workatGEODIS.com and chat with our virtual recruiter, Sophie, to fast‑track your way to an interview. OR Text DELIVER to 88300 to Apply1 Seniority level Associate Employment type Full‑time Job function Administrative and Supply Chain Industries Transportation, Logistics, Supply Chain and Storage #J-18808-Ljbffr GEODIS