Finance Rep

Job Purpose

Organize all client facility invoices and communication received so that it's forwarded to the correct senior in a timely manner. Keep facility staff and vendors informed as needed.

Duties & Responsibilities

1. Oversee and manage workflow for assigned facilities to ensure invoices get paid in a timely manner:

• Enter invoices into GP
• Reconcile vendor accounts
• Sort and handle incoming mail/correspondence
• Run monthly P&Ls
• Complete monthly projects/checklist
• Management of credit cards and other financial tools

2. Serve as point of contact for facility vendors:

• Reach out to vendors for missing invoices
• Process statements that are sent by vendors
• Vendors point of contact for missing payments or questions regarding payments
• Facilitating payments for sensitive vendors

3. Ensure transparent communication and a high caliber of customer service for all relevant stakeholders:

• Respond timely and accurately to all inquiries
• Proactively address any barriers to efficient workflow both intra and interdepartmentally
• Keep direct manager informed about deadlines as well as process implementation

4. Other duties as assigned

Qualifications

A successful individual in this role will:

• Have basic computer knowledge and communication skills
• Able to prioritize and meet deadlines
• Able to operate independently
• Attentive to detail
• Organized
• Able to learn new systems and policies
• Possess excellent verbal and written communication skills