Administrative Assistants

Job Description

Job Description

Administrative Assistants

Kalman & Company is seeking to hire several Administrative Assistants in support of a government program in Crane, IN. These positions are tied to a government proposal. The projected award date is in early 2027.

Administrative Assistants keep a large program organized and compliant. You will manage correspondence, records, scheduling, and document processing for property management operations and help ensure every transaction is properly documented.

Role and Responsibilities:

Includes the following:

• Prepare and track correspondence, memos, visit requests, property passes, and off-station letters.
• Scan, index, and upload documents into Government databases; maintain records under Navy records-management policy.
• Coordinate meetings and events; prepare agendas, minutes, and presentations.
• Track training completion and certifications for program staff; maintain rosters and logs.
• Provide front-office support, including visitor control at warehouse facilities.

Minimum Qualifications:

• U.S. citizenship (required for all positions on this program)
• Active Secret security clearance, or the ability to obtain and maintain one; must be eligible for a Tier 3 background investigation before system access
• 1+ year of administrative or office support experience
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint

Preferred Qualifications:

• High school diploma or equivalent; Associate’s degree a plus
• DoD or Navy administrative experience; Navy correspondence format
• Records management or document control experience

Work Environment:

Work is performed primarily in a climate-controlled environment.