Legal Billing Coordinator

Legal Billing Coordinator

Dykema Gossett PLLC, a leading national law firm celebrating its 100th anniversary in 2026, is seeking to hire a Legal Billing Coordinator who will be responsible for timely, efficient and accurate client billing and e-billing. Works closely with assigned group of attorneys to facilitate client billing according to established guidelines and attorney requests within policy. Works closely with billing leadership, and collaborates with e-billing, accounts receivable, and pricing colleagues, other members of the Finance and Administrative Departments, and Firm's attorneys and clients to proactively identify and resolve inquiries. Position is open to all our office locations.

What You Will Do

• Create client prebills and upload to Prebill Manager.
• Review and collaborate on attorney prebill edits and generate client bills timely, efficiently and accurately in compliance with client billing guidelines and firm policy.
• Distribute invoices to clients via e-billing system and other methods. Coordinates with e-billing team, third party systems, billing attorneys, and clients to mitigate issues with uploads, rates, timekeepers, and budgets to ensure a seamless end-to-end process.
• Become an expert on client engagement letters and billing guidelines to ensure compliance and promote accelerated billing and collections.
• Coordinate regarding client work-in-progress write-downs, obtaining proper approval per policy and forwarding for processing.
• Organize and maintain client billing and instruction files for each billing attorney and client account, implementing recordkeeping methods to increase efficiency and continuity.
• Develop and maintain appropriate reports internally and for clients, including spreadsheets, charts, summaries and expense backup.
• Identify unusual situations, gather information, trouble-shoot, and recommend opportunities for improvement.
• Responsible for research and resolution on ad-hoc projects and assignments as they arise.

What We Are Looking For

Required

• Understanding of all end-to-end aspects of client revenue accounting.
• Experience with Aderant Billing, Prebill Manager, and client e-billing platforms.
• Experience with software such as BillBlast and other revenue-cycle software.
• Pro-active, inquisitive and analytical problem solver.
• Ability to collaborate and cross-team with all finance team members and promote a positive work environment that embraces the abilities of all members.
• Microsoft Office Suite, particularly Word, Excel and Outlook.
• Excellent attention to detail.
• Excellent written, verbal and interpersonal communication skills.
• Effective client management skills with a record of providing excellent customer service.
• Flexibility and ability to manage time, organize and prioritize workload effectively.

Preferred

• Bachelor's degree.

Great Benefits for Great People

Dykema offers a comprehensive benefits package designed to support the well-being and success of our employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs. We prioritize work-life balance and offer wellness programs, and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. We are committed to providing a benefits package that helps our team thrive and feel valued.

The expected compensation ranges for this position in various states and jurisdictions are as follows:

Chicago: $75K - $90K Los Angeles: $75K - $90K Michigan Offices: $60K – 75K Minneapolis: $65K - $80K Dallas and Houston: $65K - $80K San Antonio: $60K - $75K Washington, D.C.: $75K - $90K

The offered salary will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data and consideration of internal equity.

EEO STATEMENT

It is the Firm's policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual's age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances. Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. It is the responsibility of every individual concerned with personnel actions, including management, supervision, seeking, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the Firm's goal of furthering the principle of equal employment opportunity.

E-Verify

Dykema uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the U.S. Department of Homeland Security.

Additional Information

This job posting is intended to describe the essential duties and responsibilities, the specialized job functions, and the essential requirements of this job. It is not intended to be an exhaustive statement of all supplemental duties, responsibilities, non-essential requirements, or reflect any accommodations made under the Americans with Disabilities Act or the Michigan Persons with Disabilities Civil Rights Act.