Bookkeeper

Job Description

Job Description

Robert Half is looking for a detail-oriented Bookkeeper to support daily financial operations and office coordination for our client in the Seattle, Washington area. This position combines hands-on accounting work with administrative support, making it ideal for someone who enjoys keeping records accurate, processes moving, and communication organized. The role offers the opportunity to work independently while contributing to a collaborative, onsite environment that values reliability, flexibility, and work-life balance.

Responsibilities:

• Maintain accurate financial records in QuickBooks Online by entering transactions, updating account details, and keeping documentation organized.

• Oversee both accounts payable and accounts receivable activities, including invoice tracking, payment processing, and record retention.

• Review purchase order and shipment documentation to ensure order records are complete and up to date.

• Monitor recurring automatic charges and verify that each expense is properly captured and supported, regardless of amount.

• Follow up on unpaid customer balances while ensuring vendor payments are issued on schedule.

• Assist with payroll administration through Paychex by validating hours worked and confirming employee time-off information.

• Partner with the external accounting firm to organize tax-related materials, including items connected to excise tax reporting.

• Coordinate day-to-day office support tasks such as scheduling meetings, communicating with vendors and project managers, and handling supply orders, shipping, and receiving.

• Previous experience in bookkeeping, accounting support, or a closely related finance role.
• Practical knowledge of QuickBooks Online and confidence working within cloud-based accounting systems.
• Experience managing accounts payable, accounts receivable, and general transaction documentation.
• Familiarity with payroll platforms such as Paychex or similar systems is preferred.
• Background in construction, skilled trades, or a comparable industry is an advantage.
• Ability to work independently for long stretches while also adapting to an active office setting.
• Strong communication skills, sound judgment, and a willingness to seek clarification when needed.
• Excellent organization skills with careful attention to detail and record accuracy.