Administrative Specialist, Senior

Administrative Specialist, SeniorThis position supports the Presidential VC-25B Divisions Operations IPT and interacts with lateral organizations or any external agencies required including base facility, personnel, security, computer support, foreign disclosure, foreign travel, public affairs, and the building managers to facilitate uninterrupted day-to-day operations of the directorates and divisions.Responsibilities include:Processing non-disclosure agreements for directorate personnel prior to accessing competition-sensitive or proprietary data, assisting in planning and organizing the full spectrum of actions required for the directorate to conduct day to day business, including planning executive calendars and scheduling meetings; assisting in performing a wide range of management activities to include working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination, and decision documentation preparation; implementing documentation reviews.Supporting staff leadership, teams, and office personnel by the development, maintenance and modification of directorate/division/program schedules and calendars.Assisting in the planning, formulation, editing, development, publication and storage of finished products to include program documentation, plans, directives, reports, briefings and other presentations as required (technical and non-technical, classified and unclassified) in the media and format requested.Providing support by organizing and facilitating program briefings, to include gathering information, reviewing reports, reviewing charts, and other business integration support as needed.Assisting with, planning, and coordinating meetings to include VTC, room set-up (including but not limited to ensuring sufficient seating and creating name placards), and closing/securing conference rooms.Assisting with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides, briefing charts and other graphics); filing and retrieving graphics materials to facilitate research and expedite creation of briefings and reports; compiling and preparing briefings and reports in hard copy for special and/or recurring reports; and providing assistance during briefings upon request.Assisting in maintenance of OIs for the USG. This includes the development and maintenance of self-inspection checklists.Maintaining official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems. The Contractor shall assist in the establishment and maintenance of master files and file plans of the divisions and program data to facilitate tracking and resolution of issues associated with operations.Having expert knowledge in AFRIMS and the ERM structure to perform record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria.Assisting in preparing and processing CONUS and OCONUS travel arrangements and travel vouchers.Verifying the accuracy of data inputs for the divisional Automated Time Attendance and Production System (ATAAPS), Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM).Assisting with the suspense tracking system.Providing assistance in the development of program documentation, including: aircraft availability plans, program management plans, modification management plans, and other program plans, strategies, schedules, or agreements necessary for efficient program management.Serving as the focal point for collecting, preparing, and displaying materials for staff meetings.Providing administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities.Providing administrative assistance to the Management Operations Division and personnel.Assisting in managing and tracking the civilian and military decoration programs within the directorate/division.Assisting with tracking the training budget information for the training Government Purchase Card (GPC) holder.Required Qualifications include:HSD/GED, twelve (12) years' experience as an administrative worker, five (5) years' DoD experience requiredKnowledge and ability to perform tasks related to the technical/professional discipline they are performing.Ability to work independently or monitored by senior employees to ensure compliance with proper procedures.Working knowledge of desktop applications including word processing, spreadsheet and database applicationsU.S. Citizenship required; Must be able to obtain and maintain a Secret security clearance.Preferred Qualifications include:Experience using Defense Travel System (DTS)Experience using Automated Time Attendance and Production System (ATAAPS)Experience using Defense Civilian Pay System (DCPS)Experience using Functional Area Records Management (FARM)Experience using Air Force Records Information Management System (AFRIMS)Experience using Senior Officer Communication and Coordination Electronic Resource (SOCCER)Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.Salary Type: AnnuallyThe salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements.COLSA offers a comprehensive and customizeable benefits program which includes Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays.This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.