Office Manager (Part-time)

Office Manager (Part-time)

Dayton, Ohio, United States

Authentic helps insurance brokers create better insurance products for their clients. We provide the technology platform and behind-the-scenes support that lets brokers build custom insurance solutions for specific industries or customer groups. Think of us as the operating system that powers these specialized insurance offerings. For brokers, this means they can offer unique products their competitors don't have, earn more money, and spend less time on paperwork and administrative tasks. We handle the complex (technology, compliance, and partnerships with highly-rated insurance carriers), so they can focus on serving their customers and growing their business.

Role Overview

Authentic is looking for a part-time Office Manager to keep our Dayton office running smoothly. This role is the go-to person for everything office-related facilities, supplies, vendors, and day-to-day logistics working closely with People Operations, and also extending that same support to employees and visitors.

This is a great fit for someone who's organized, self-directed, and enjoys being the person who makes an office feel well cared for, without needing a lot of oversight to get there.

Job Responsibilities

Own day-to-day office operations so the workplace stays clean, stocked, organized, and ready for employees and visitors.

Office Operations & Supplies

• Monitor inventory and restock snacks, beverages, kitchen items, toiletries, and general office supplies
• Manage office supply procurement and ordering to maintain inventory levels within budget
• Keep conference rooms, common areas, kitchens, storage spaces, and supply areas organized
• Conduct regular office walkthroughs and address routine needs before they become larger issues

Onboarding, Visitors & Events

• Keep onboarding materials stocked and prepare desks and shared spaces for new hires, visitors, and traveling team members
• Set up monitors and basic office equipment, escalating technical issues to IT when needed
• Coordinate weekly Dayton office team lunches, including headcount, dietary restrictions, ordering, delivery, setup, and cleanup
• Assist with office outings, off-sites, holiday celebrations, and employee-recognition activities
• Research venues and vendors and coordinate RSVPs, food, supplies, decorations, transportation, and day-of logistics

Facilities & Vendor Management

• Serve as the day-to-day contact for the property manager, cleaners, delivery teams, and routine office vendors
• Report, track, and follow up on facilities issues around the office
• Coordinate approved office services and projects as needed
• Track quotes, invoices, delivery dates, installation schedules, and outstanding vendor follow-ups

Escalate sensitive, urgent, or higher-cost decisions to People Operations Associate.

Required Skills and Experience

• 1+ years of experience in office management, facilities, administrative, or hospitality roles preferred
• Reliable and consistent someone the team can count on to show up and follow through
• Proactive and comfortable working independently, managing multiple priorities with minimal oversight
• Comfortable being on your feet and moving often throughout the day (restocking, setup/cleanup, light lifting, walking the office)
• Strong organizational skills and high attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office/Google Workspace and general office technology
• Based in or near Dayton, Ohio, and able to be onsite during scheduled office hours

Preferred

• Experience coordinating vendors or tracking budgets, quotes, and invoices
• Experience planning office events, off-sites, or employee-recognition activities
• Experience coordinating with People/HR or property management/facilities teams
• Insurance or financial services industry experience is a plus, though not required

Position Details

Part-time, 2025 hours per week, onsite in our Dayton, Ohio office.

Our (FTE) Benefits

• Competitive salary, equity, and role trajectory
• Comprehensive health benefits for you and your family
• 401(k) plan with company match
• Unlimited PTO
• Paid parental leave

About Authentic

Authentic builds the infrastructure that program insurance runs on. We partner with leading brokerages to design and manage custom insurance programs, backed by A and A- rated carriers operating nationwide. Brokers bring the data and distribution. We bring everything else: the technology, the capacity, and the underwriting expertise to stand up specialized programs at speed and build them to last. We're a Series A company backed by top investors, including FirstMark Capital, Zigg Capital, Slow Ventures, Clocktower, Commerce Ventures, and Altai. We've grown over 15x in the past year with a massive market opportunity ahead.

Authentic is committed to building an inclusive working environment regardless of gender, sexual orientation, religion, ethnicity, race, education, age, or other personal characteristics. We believe that people do their best work when they can be themselves, and different perspectives and experiences make us stronger as a team. We're proud of the supportive and inclusive workplace we're building together and are always working to make it even better.