Accounts Payable Administrator

Job Description Job Description Job Title: Accounts Payable Administrator Reports To: CFO Job Description: The Accounts Payable Administrator provides key support to the accounting team by managing day-to-day AP processes with accuracy and professionalism. This role has direct exposure to core accounting operations and involvement in accounts payable, vendor management, and job cost accounting. Responsibilities: Review, verify, and enter subcontractor pay applications in a timely manner Communicate with subcontractors and vendors to resolve incorrect, incomplete, or missing pay applications and invoices Review, code, and enter supplier invoices into the accounting system Process payments to suppliers, subcontractors, and miscellaneous company expenses Prepare and/or review lien releases related to subcontractor and supplier payments Prepare regular AP and job cost reports for the CEO, COO, and CFO Maintain company accounts and user access with authorized personnel Collect, code, and enter company credit card receipts and supporting documentation Maintain vendor records, including W-9s, payment terms, and contact information Reconcile vendor statements and follow up on outstanding balances or discrepancies Assist with month-end close activities, including account reconciliations and close reports Support the preparation of 1099s and other year-end AP reporting Ensure invoices and payments are properly filed and organized for audit support and record retention Monitor due dates to help ensure timely payments and maintain positive vendor relationships Perform additional accounting and administrative tasks as assigned by the CEO, COO, and CFO Qualifications: Bachelor’s degree in accounting, finance, or a related business field preferred Strong attention to detail and commitment to accuracy Ability to organize priorities, meet deadlines, and manage multiple tasks Strong written and verbal communication skills Familiar with accounting software and Microsoft Office, especially Excel Schedule: 40 hours per week, 8:00 am – 5:00 pm Monday – Thursday; 8:00 am – 3:30 pm Friday Powered by JazzHR vPBssd94hv