Attendance Clerk

Registrar/Attendance Clerk - Elementary SchoolPrimary Function: Under the direction of the Principal, maintains accurate attendance records for the campus. Performs data entry including student demographic data, attendance and grades. Enrolls and withdraws students. Maintains student records.Responsibilities/DutiesRecords and ReportsEnables parents and guardians during the process of enrollment, verification and withdrawals of their studentCollects and enters student data including special program codes, attendance and gradesSupports campus staff in the review and validation of Public Education Information Managements System (PEIMS) data and verifies accuracy of data according to established proceduresPrepares and distributes reports including attendance reports, grades, class or personnel rosters, 6-weeks reports, end-of-semester reports or accounting reports as appropriateMaintains physical and computerized records including student cumulative folders, progress and failure reports, class rosters, grade books and schedule changes if applicableProcesses new student records including requesting transcripts and records from other schools, setting up cumulative folders and entering student data into appropriate databases and tracking withdrawn studentsAssists parents, students and faculty with questions regarding student attendanceProcesses and transmits requests for student information and transcriptsCalls parents to verify student absences as neededReports all attendance problems to designated administratorAssist with Building and maintaining student/teacher schedules in the district's electronic student information systemKeeps informed of and complies with state, district and campus policies and regulationsOtherAssists in campus office as neededMaintains confidentialityDemonstrates behavior that is professional, ethical and responsibleServes as a role model for all district staffParticipates in approved professional development opportunitiesPerforms other duties as assignedKnowledge and AbilitiesKnowledge of:Proficient typing, keyboarding, file maintenance and 10-key skillsOral and written communication skillsInterpersonal skills using tact, patience and courtesyOperation of a computer and assigned software to develop spreadsheets and databases and do word processingAbility to:Work independently with little directionCommunicate effectively both orally and in writingEstablish and maintain cooperative and effective working relationships with othersMaintain regular and consistent attendanceAnalyze situations accurately and adopt an effective course of actionMeet schedules and timelinesPlan and organize workEducation/Licenses/Experience: High school diploma or GED. One-year data entry or clerical experience.Working ConditionsMental Demands: Work with frequent interruptions; maintain emotional control under stress.Physical Demands/Environmental Factors: Frequent walking, standing, bending/stooping, reaching, pushing/pulling, and twisting; repetitive hand motions including frequent keyboarding and use of mouse and technology hardware; prolonged use of computer.Calendar and Salary Range: 202 workdays. See current pay grade on the Clerical Compensation Schedule.Revised: 11/5/24 The foregoing statements describe the general function and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.