Leave of Absence Specialist

Job Title: Leave of Absence (LOA) Specialist

Industry: Professional Services

Location: Chicago, IL – West Loop

Assignment Type: Contract (3 months, with potential for extension)

Pay: $26 – $30/hour

Work Schedule: Monday – Friday, 30–40 hours per week | Hybrid (two days in-office, three days remote)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client has a diverse portfolio of businesses across multiple industries. The organization offers a collaborative, fast-paced environment and is committed to supporting its employees through strong HR operations and people-focused initiatives.

Job Description:

Our client is seeking a detail-oriented People Operations - Leave of Absence Specialist to provide temporary support to its Human Resources team, with a primary focus on leave of absence administration, employee accommodations, and workers' compensation.

The ideal candidate will have hands-on experience managing employee leave cases, working within HRIS platforms, and coordinating with internal stakeholders to ensure accurate documentation, compliance, and timely resolution of employee requests.

Key Responsibilities:

• Coordinate and administer employee leave of absence requests, including FMLA, ADA accommodations, and other applicable leave programs.
• Maintain accurate employee leave records, case notes, and supporting documentation within HR systems.
• Track ongoing leave cases, monitor important deadlines, and communicate updates to appropriate stakeholders.
• Partner with HR leadership, managers, payroll, and legal teams to address leave-related questions and ensure consistent processes.
• Assist with workers' compensation claims administration, documentation, and follow-up.
• Update employee information and leave records within SAP SuccessFactors and other case management platforms.
• Support payroll reconciliation activities to ensure employee leave information aligns with payroll records.
• Prepare and maintain spreadsheets, tracking reports, and other HR-related documentation.
• Respond to employee inquiries regarding leave policies, required paperwork, and accommodation procedures.
• Handle sensitive employee information with professionalism, discretion, and confidentiality.

Qualifications:

• Experience with SAP SuccessFactors.
• Previous experience in Human Resources, People Operations, Benefits Administration, or a related HR support function.
• Hands-on experience administering FMLA, ADA accommodations, and leave of absence programs required.
• Familiarity with workers' compensation processes and employee leave documentation.
• Proficiency in Microsoft Excel, including maintaining reports, tracking data, and reconciling information.
• Experience using HRIS platforms and electronic case management systems.
• Strong organizational skills with the ability to manage multiple employee cases and competing deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and the ability to maintain accurate, confidential employee records.
• Ability to work independently while collaborating with HR, payroll, and leadership teams.

Additional Details:

• Temporary assignment expected to last approximately three months, with potential for extension.
• Opportunity to gain experience supporting HR operations across multiple business functions.

Perks:

• Hybrid flexibility with three remote workdays per week.
• Modern, newly designed Chicago office with excellent amenities.
• Collaborative and supportive HR team.
• Exposure to a variety of employee relations, leave administration, and HR operations processes.
• Opportunity to contribute immediately and make an impact during a period of team transition.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.