Event and Support Coordinator

Job Description

Job Description

OVERVIEW
The vision of Commission 127 (C127) is that kids from hard places would experience love through a well-supported family. C127’s mission is to strengthen and support foster and adoptive families by creating community and equipping churches to launch and lead Family Advocacy Ministries. The C127 model hinges on developing strong Family Advocacy Ministries (FAMs) in local churches to accomplish this mission. The C127 staff works diligently to guide these FAMs to success and to give them the best resources available to maximize kingdom impact. At C127, we live out our core values through “proactive stewardship” of the resources and relationships entrusted to us, embracing the “healthy hard” by doing challenging work in sustainable, life-giving ways. We also “celebrate belonging” by creating a culture where every caregiver, volunteer, donor, and team member is seen, honored, and valued.

One would thrive in this role if they are committed to Jesus and the Church, passionate about creating spaces that reflect God’s heart for community, and bring a blend of creativity, organization, and relational warmth to every gathering.

POSITION SUMMARY
The Events & FAM Support Coordinator creates meaningful moments that build community while also strengthening the internal systems that support Commission 127’s (C127) programs and team. This role plans, executes, and follows up on all internal and external events including offsite retreats, family gatherings, volunteer appreciation, and staff celebrations. This role also provides executive support, ensuring both external experiences and internal operations reflect excellence, care, and intentionality.

EVENTS & CELEBRATIONS (Primary Focus)
The following is a list (not exhaustive) of some of the most important aspects of the role:

• Managing multiple event timelines, checklists, and deadlines
• Coordinating logistics for venues, vendors, supplies, sponsors, and catering
• Ensuring consistency in branding, signage, and materials
• Tracking RSVPs, dietary needs, and attendee communication
• Scheduling and setting agendas for meetings
• Creating run-of-show documents and volunteer assignments
• Recruiting, scheduling, and caring for event volunteers
• Executing events as point person for events 
• Managing event budgets and expense reporting
• Assembling event kits, décor, and giveaways
• Overseeing setup and teardown for smooth execution
• Sending post-event follow-up, thank-you communication, and feedback collection

EXECUTIVE SUPPORT
The following is a list (not exhaustive) of some of the most important aspects of the role:

• Supporting calendar coordination and scheduling across the team
• Supporting special projects and strategic initiatives
• Assisting with inbox management and team communication
• Meeting management, including creating agendas, prepping, and managing follow up tasks and communications
• Oversee and optimize Google Workspace systems to ensure clarity, consistency, and effective use, including form creation and platform organization
• Other duties as assigned

GENERAL QUALIFICATIONS

• Aligned with Commission 127’s mission and values
• Engaged and active within their local Christian church community
• Highly organized with strong attention to detail
• Warm, relational communicator with a heart for hospitality
• Proactive, takes initiative, and follows through on responsibilities
• Willing to step into new tasks, learn quickly, and grow through coaching
• Comfortable making decisions and taking ownership, even while learning
• Strong collaborator who helps move others forward on shared goals
• Clear, timely, and professional in all communication
• Experience in event planning, administration, or operations preferred
• Proficient in tools such as Google Workspace, Slack, and Canva
• Able to commit full time hours/week in the office, or on-site at events (some weekends/evenings)

Enjoy a competitive benefits package that supports your health and well-being, including employer-paid health share coverage, a retirement plan with employer matching, paid time off and holidays, and counseling support.
The above description is not intended to be comprehensive, but rather a focused list of priorities. This role, like the non-profit ministry, is relentless. Success provides the opportunity to not only build a career but also bring much-needed support to local families caring for kids from hard places.